Executive Administrative Assistant

Senior Executive Administrative Assistant

Austin, Texas | 100% Remote - MUST LIVE IN THE AUSTIN AREA!

Salary:
Up to $100,000 + Excellent Benefits

We are seeking an exceptional Senior Executive Administrative Assistant to provide high-level support to two C-Level Executives of a successful organization based in the Austin, Texas area.

This is a 100% remote position
, but candidates must be located in the Austin area and have a strong knowledge of Austin, including restaurants, meeting locations, event venues, vendors, catering options, entertainment, and other resources appropriate for executive and corporate functions.

This is not a traditional administrative position. We are looking for a highly experienced Executive Assistant who can become a true partner to two busy executives, anticipate their needs, manage competing priorities, and take complete ownership of assignments from beginning to end.

The two executives have very different working styles. One provides clear direction and expects the Executive Assistant to take ownership, execute, communicate progress, and get it done without requiring follow-up. The other may provide less direction, requiring an Executive Assistant who knows how to ask the right questions, pull out the necessary information, and turn ideas and conversations into an organized plan of action.

The right person will be confident, organized, resourceful, proactive, discreet, and comfortable working with senior leadership and a Board of Directors.

• Provide comprehensive executive support to two C-Level Executives.
• Manage complex calendars, appointments, meetings, and competing priorities.
• Monitor and manage executive emails and correspondence, ensuring important matters are addressed and followed through.
• Coordinate virtual and in-person meetings.
• Schedule executive lunches, dinners, coffees, and business meetings.
• Make recommendations and reservations at appropriate Austin-area restaurants and venues based on the audience and occasion.
• Coordinate executive travel, itineraries, reservations, transportation, and related logistics.
• Anticipate executive needs rather than waiting to be asked.
• Maintain communication regarding plans, deadlines, schedules, and outstanding items.
• Ensure assignments are completed without executives having to repeatedly follow up.
• Coordinate and prepare for weekly and other senior leadership meetings.
• Develop and organize meeting agendas in collaboration with leadership.
• Gather materials and information needed prior to meetings.
• Serve as the moderator/timekeeper for weekly leadership meetings
  , keeping discussions focused, on agenda, and within the allotted time.
• Track action items, commitments, and follow-up items as needed.
• Help ensure leadership meetings are organized, productive, and professionally executed.

• Coordinate and schedule Board meetings.
• Communicate professionally with Board members and senior executives.
• Prepare and organize Board books and Board meeting materials
  .
• Coordinate agendas, presentations, reports, meeting logistics, and other Board-related documentation.
• Ensure Board materials are accurate, organized, professional, and distributed appropriately.
• Assist with all aspects of Board meeting preparation and execution.
• Maintain the highest level of professionalism, discretion, and confidentiality when working with Board members and sensitive company information.

Take complete ownership of planning and executing company events, including:

• Holiday parties
• Company celebrations
• Happy hours
• Leadership dinners and lunches
• Employee events
• Catering
• Entertainment
• Off-site meetings and special events

Responsibilities will include researching and selecting venues and vendors, negotiating and coordinating services, arranging catering and entertainment, managing invitations and schedules, overseeing event details, and ensuring each event is professionally executed from beginning to end.

• Maintain information regarding employees reporting to the two executives.
• Track PTO and scheduled time away for direct…