Remote ABA Intake Coordinator

Intake Coordinator

Are you a self-motivated, hands-on individual looking to do something passionate and meaningful with your career? Join us as we open a world of possibilities. We are currently seeking Intake Coordinator to join our dynamic and growing team! Full-Time, Non-Exempt Position - $25-$32 Remote - PST Hours Growth & Development Opportunities

The Center for Social Dynamics (CSD) is an organization providing services to those with developmental delays, including autism, in the state of California, Oregon, Washington and Hawaii. CSD's people and programs deliver personalized, professional, evidence-based behavioral and developmental services to each participant, and peace of mind to caregivers that their loved ones are in the right hands and are receiving the best possible care.

Intake Coordinators are responsible for managing the intake and referral process across the organization. They ensure timely and accurate processing of referrals, collect and verify all relevant client and authorization information, and serve as a key point of contact for clinicians, administrative staff, and funding sources. Intake Coordinators monitor the progress of assessments, support scheduling teams with treatment-related details, and maintain accurate documentation in referral and EMR systems.

They also contribute to the orientation of new staff, help improve intake systems and processes, and assist with additional administrative tasks as needed to support regional operations.

• Processes referrals sent to the organization daily in a timely manner
• Provides Regional Director/Clinician/Admin team with comprehensive intake data within same day of intake being completed to ensure a timely response
• Serves as resource to other staff in the area of intake and triage
• Assists administrative team (e.g., scheduling) in understanding patient referrals treatment indicated and/or requested
• Participates in intake/triage orientation of new staff
• Responds to patient and non-patient emergencies according to CSD policies and procedures.
• Obtains and enters all relevant client information from referral source to ensure information is appropriately verified and accurate organization wide
• Collects and enters authorization information into EMR system; appropriately assigns CPT and ICD-9 codes when entering authorizations.
• Follows up with funding sources regarding missing authorizations in a timely manner.
• Reviews assessments for clerical mistakes before sending to the funding source
• Correctly identifies billing and documentation issues which need to be attended to by clinicians and managers and report them in a timely manner
• Answers inquiries from clinicians, clients and funding sources regarding authorizations, treatment/assessment status and services being offered; documents all interactions with clients
• Enters all relevant referral information to referral tracking systems for all referrals sent on a daily basis
• Utilizes referral tracking system to monitor and track referral process and assessment completion
• Tracks intakes requiring urgent attention and communicates difficulties to Regional Director or direct supervisor
• Creates and revises client-intake and treatment systems and processes for all funding sources by analyzing current operating practices and by communicating directly with the funding sources
• Provides detailed information to scheduling, Regional Directors/Manager regarding client timelines to ensure accurate and timely provision of services
• Additional administrative tasks as determined by the needs of the organization.

• Associate’s degree from an accredited college or university or the equivalent of two years of college coursework at an accredited college or university.
• 3-5 years of ABA intake required
• Spanish Speaking required
• Experience with Central Reach,
• Experience with CRM systems,
• High volume intake processes.
• Computer proficient in word processing, database, spreadsheet and Internet software programs.
• Able to professionally and effectively interact and communicate, verbally and in writing, with volunteers, staff, clients and a public from diverse…