Associate Registrar-Durham

Student Registration / Assoc Registrar (NS)

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world-class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free.

Our wide array of summer offerings for rising fifth- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980.

Description of Work

POSTING DATE:
Monday, August 31, 2026

CLOSING DATE:
Tuesday, September 15, 2026
** This position will close at 11:59 p.m. the night before the end date listed. POSITION TYPE:
Permanent, 12-month, EHRA Exempt Professional Staff (EPS), FLSA Exempt, 1.0 FTNCSSM and the Registrar's Office foster an environment of collaboration across departments and divisions and support community-engaged service and research. Description of Duties Work Hours, Monday-Friday 8-5, some Saturdays for events, some remote work in the summer.

The Office of the Registrar is a part of the Enrollment Services department within the Academic Programs Division for NCSSM-Durham, NCSSM-Online, and NCSSM-Morganton. The unit also supports NCSSM Connect, in the Extended Learning division. The unit consists of the Registrar, two Associate Registrars, and the Attendance Officer. This position reports to the Registrar. The Registrar's Office:

• Fosters student success for all NCSSM students through academic policies and regulations.
• Monitors the successful completion of program requirements for all NCSSM students.
• Facilitates the functioning of the academic environment through enrollments, support, advising, attendance and student data collection.
• Adheres to the highest professional and legal standards in the management of educational records including keeping current on State statutes and Federal regulations regarding educational records.

Position

Duties include:

• Scheduling and Records Management:
  Coordinate course scheduling across the Durham, Morganton, and Online programs, managing course entry, enrollment processing, and drop/add requests. Perform senior audits to verify graduation requirements and process JIRA tickets for academic modifications.
• Student and Constituent Services:
  Provide exceptional advising and scheduling support to students, parents, and staff via phone and email. Ensure a welcoming and supportive environment for all office constituents.
• Special Study Options Coordination:
  Oversee the entire lifecycle of Special Study Options (Forums, Independent, and Individualized Studies), from routing proposals to deans to creating the course catalog. Manage student enrollments in Blackbaud and coordinate final grading with sponsors.
• Dual Enrollment Program Management:
  Administer the dual enrollment workflow by managing student contracts via Doc Hub, maintaining tracking sheets, and reporting academic progress and final grades to home high school counselors.
• Budget and Financial Administration:
  Maintain departmental budgets for both the Durham and Morganton campuses, including managing purchasing, business office paperwork, and travel forms.
• Diploma and Certificate Management:
  Coordinate the procurement and distribution of all diplomas and certificates for residential and online programs, including managing replacement requests with the vendor.
• Institutional Event Support:
  Represent the Registrar's Office at major campus events like Discovery Day, Welcome Day, and Commencement, as well as student webinars.
• Attendance Backup Support:
  Provide reliable backup support for daily attendance tracking, processing athletic absences, updating Blackbaud, and managing attendance-related JIRA tickets.

Knowledge

Skills and Abilities

/Management Preferences

• Master's degree in a related field and experience in a secondary or post-secondary educational setting is strongly preferred.
• Experience in a registrar's office is preferred. A solid grounding in legal and ethical issues of working with confidential records, especially student educational records and knowledge of professional standards and practices related to secondary school curriculum
• Significant knowledge of, and experience with, computerized records systems, and the ability to use, extract, and interpret data from computer and software systems.
• Advanced organizational skills.
• Superior written and verbal communication skills.

Team NCSSM Benefits

NCSSM has been named the #1 Public High School in America for 2025 and 2026. Join our winning team!

NCSSM offers a competitive…