Executive Assistant

Executive Assistant to CEO & Board Liaison - PTR

Salary Range 6: $75,000 -$92,873 per annum

Start Date: ASAP

About Us

BC Centre for Ability (BCCFA) has been delivering quality services for children, youth, and adults with disabilities and their families since 1969. We are an award-winning organization and the largest community-based service provider delivering child development services in the province. Our vision is creating inclusive communities where every person thrives at all stages of life. We are accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF) and regularly recognized through awards including Canada's Top 100 and Great Place to Work Canada for the quality of our services, our commitment to client and family-centred care, diversity, equity and inclusion, and as an outstanding workplace.

The Executive Assistant to the CEO & Board Liaison is a trusted strategic partner who provides high-level administrative, operational, and governance support to the Chief Executive Officer while serving as the primary liaison between the CEO, the Board of Directors, and executive leadership.

This role requires exceptional judgment, discretion, organization, and communication skills. The successful candidate will anticipate needs, manage competing priorities, coordinate governance activities, and ensure the efficient flow of information across the organization while maintaining the highest standards of confidentiality and integrity.

Acts as the primary operational and administrative partner to the CEO, managing complex calendars, communications, and executive office workflows.

Serves as the key liaison to the Board of Directors, facilitating all governance activities, meeting packages, board portal maintenance, and official records.

Coordinates cross-functional strategic projects and supports executive leadership initiatives across the organization.

Provides comprehensive executive support to the CEO, including complex calendar management, travel arrangements, meeting logistics, and preparation of briefing materials, presentations, and correspondence.

Coordinates all Board and committee meetings, including preparing and distributing agendas, meeting packages, minutes, and governance documentation; maintains the Board portal and corporate records in compliance with regulatory standards.

Serves as the primary point of contact for communications between the CEO, Board members, executive leadership, government officials, and external stakeholders.

Manages day-to-day executive office operations, continuously improving administrative processes, systems, and record retention structures.

Supports strategic planning and project coordination by tracking organizational priorities, conducting research, and monitoring timelines and deliverables for senior leadership.

Handles financial and administrative tasks including processing executive expenses, credit card reconciliations, purchasing approvals, and contract documentation.

Assists with Annual General Meeting (AGM) planning, new Director orientation, and ongoing Board evaluations and work plans.

Performs other related duties as required.

Diploma or Bachelor’s degree in Business Administration, Public Administration, Governance, Office Administration, or a related field.

Five (5) to eight (8) years of progressively responsible executive administrative experience supporting a CEO or senior executive, including direct experience supporting a Board of Directors.

Thorough understanding of Board governance practices, meeting procedures, and corporate record-keeping.

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)…