Temporary Administrative Assistant 3

Job :

88506

Oakland

Full Time

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Jobs at UCOP

Administrative Assistant 3

007373

Oakland, CA

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps.

Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

Learn more about the UC Office of the President

The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled analysts, administrative assistants, and customer service specialists.

TOPS employees provide temporary assistance to UCOP departments to complete special projects or fill in for employees who are on vacation or leave. Hourly rates and duties vary dependent upon classification of positions. Assignments range in length from one day to several months. It is an excellent opportunity to gain valuable UC experience.

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

The Administrative Assistant 3 in the PEO supports the daily operations and administrative needs of the UC President and the PEO team. The position involves activities in travel and expense management, presidential correspondence, presidential security coordination, presidential briefing support, event management, scheduling, and may also include IT, facilities, and general office supply management. The Administrative Assistant 3 manages daily sensitive and confidential information and provides guidance to other administrative assistants on procedures, practices, and implementation of policies, including those which are particularly complex in relation to the President's office and requirements.

• High school diploma and / or equivalent certification / experience / training
• Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
• Skill in managing sensitive and confidential information.

Bachelor's degree and 2-3 years administrative assistant experience in an academic or high level environment.

• Bachelor's degree in related area or equivalent experience and/training.

This position is eligible for a remote work arrangement. The person hired will be required to reside within California.

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position.

The full salary range shows the growth potential for this position.

Job Title:

Administrative Assistant 3

Payroll

Title:

ADMIN AST 3

Job Code: 007373

Salary Grade:
Grade 18

Pay Scale/ budgeted hourly range: $32.59/hour - $38.41/hour. Salary offers are determined based on final candidate qualifications and experience.

The…