Executive Assistant to President

Job Details

Job Location:

Driggs, ID Position Type:
Full Time Travel Percentage:
Rarely Overview of the Position

As a part of thePro-Life Generation,Students for Life of Americais looking to hire a full-time Executive Assistant for the President. This person will report directly to and will be in daily communication with the President of Students for Life of America&Students for Life Action. This is an exciting position for a passionate pro-life professional looking to serve the pro-life movement in an administrative capacity.

This position will have a high preference for those who live in Driggs, , Jackson Hole, WY, or Idaho Falls,  will be in-office working days at the President's home office if located in this region.

• Plan and coordinate all travel for the President.
• Book hotels, flights, rental cars, Airbnb's, etc.
• Plan out all travel itineraries with exceptional detail.
• Work with and coordinate several internal teams to ensure productive trips with minimal logistical issues. These trips will include supporter meetings, media interviews, and public speeches,often all three,along with internal meetingspreviouslyscheduled.
• Ensure recurring meetings with internal teams are scheduled around extended trips, before, during or after.
• Coordinate Board of Directors and Board Finance Committee meetings, working directly with board members.
• Manage the President’s calendar– Thiswillbethevast majority of the position.
• Manage multiple inboxes for the President.
• Ensuringitinerariesare prepared prior to meetings andlogisticsfor speeches and travelare updatedregularlyin the President’s calendar.
• Respond to meeting requests,internally and externally, and coordinate with staff who will be joining the meeting to ensure participation.
• Be aware of the multi-conversations happeninginthe
  
  President’s email accounts.
• Ensure President is aware of daily calendar and check-in with President multiple times throughout day to ensure schedule can be followed or make changes as needed.
• Manage the President's Master Schedule Word Document for other organizational leaders to see.
• Manage the President's Master Schedule of Meetings, Recurring and Ad Hoc for organizational leaders to see.
• Submit President's Receipts for organizational credit card and prepare small, monthly expense report.

This is a full-time salaried position working at least
40 hoursper week. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m., except when traveling.

Must be able to work flexible hours, available via text/call for emergencies in the evenings and on the weekends.

• Must have the ability to operate technical equipment such as a computer and sit for extended periods of time.
• Must haveavaliddriver’s license and insurance.
• Mustnothave a fear of flying.

Travel to bi-annual teamtrainings,the President’s campus speaking tours and events, donor events, and more.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

• Proficiency in Microsoft Office programs such as Word, Excel, and Outlook.
• Candidates must have knowledge of grammar rules andutilizethe oxford comma.
• Must have at least 3 – 5 years of experience working as an executive assistant.
• Must haveavaliddriver’s license and insurance.
• Mustnothave a fear of flying.

• Candidates must thrive in a work environment that can change quickly.
• Candidates must be self-motivated, a good problem solver, have an entrepreneurial spirit, expert multi-tasker,maintain confidentiality, able to work independently, and be a highly organized person.
• Must beteachableto learn SFLA technologies and platforms.
• Candidates must have a desire for travel, a passion for organization, and excitement for the pro-life movement.

Must be able to successfully complete an I-9. The I-9is used for verifying the identity and employment authorization of individuals hired for employment in the United States.