BMG Operations and Administrative Assistant

Job Details

Job Location:

One Hope, Inc.

- Pompano Beach, FL 33060

The Operations Administrative Assistant is a highly motivated, adaptable, fast-paced individual who supports both Bible Media Group's studio and organizational operations teams. This high-level, hands-on role requires a dynamic individual who thrives in a multifaceted environment, balancing administrative duties, project support, creative workflows, and logistical coordination. The ideal candidate is a proactive problem-solver, eager to learn, tech-savvy, and able to juggle multiple tasks across departments with grace, humility, and efficiency.

You will play a critical role in keeping our day-to-day operations running smoothly by managing details, anticipating needs, and ensuring team alignment. If you're energized by variety, love a challenge, and want to grow in a mission-driven media and ministry organization, we’d love to hear from you.

• Understand Bible Media Group and One Hope—their history, culture, governance structure, staff, board of directors, programs, projects, and key stakeholders.
• Represent BMG with professionalism and clarity when interacting with internal and external stakeholders.
• Provide high-level administrative support by coordinating travel arrangements, including booking flights and lodging, and assist with scheduling in-person and virtual meetings, events, and conference calls.
• Support the management of calendars, deadlines, action items, and organizational priorities for the leadership team.
• Assist with handling phone calls, physical mail, and any day-to-day communication tasks that arise.
• Serve as a liaison between the BMG leadership team and the broader One Hope staff to ensure clear and consistent communication.
• Balance Multiple tasks across all BMG functions including:
  Marketing, Communications, Strategy, Publishing, Operations, and various initiatives.
• Monitor and respond to inquiries received through the “info@” email account or other public-facing contact points.
• Serve as the main point of contact with the Accounting Department for invoice processing, contract tracking, and financial documentation; ensure proper budget coding and expense report submissions.
• Manage the overall organization and upkeep of the BMG home office, including monitoring and replenishing supply inventory.
• Take ownership of miscellaneous or one-time projects as assigned by BMG leadership. This may include research, logistics coordination, or team support as organizational needs evolve.
• Help prepare meeting materials and ensure all participants are informed and equipped.
• Assist with planning and hosting events, including flight arrangements, lodging, transportation, restaurant reservations, gift bags, hospitality needs, and onsite logistics.
• Handle sensitive information and internal matters with a high degree of confidentiality and professional discretion.
• Work collaboratively with the team to outline communication needs and ensure follow-through on tasks and points of action.

• Associate degree
• At least 2-year experience in support, administrative and planning roles.
• Some experience in project management and event coordination.

• Computer literate: MS Office, FTP sites, Zoom, Project Management (e.g. )
• A fluent knowledge in English and Spanish language, verbal and written is preferred.
• Ability to work with little supervision
• Great communication and interpersonal skills, capable of maintaining strong relationships.
• Strong time management/organizational skills.
• Strong attention to detail, even under pressure.
• Proactive and self-motivated.
• A “doer” who is results-oriented, adept at planning, prioritizing, organizing, and following…