Administrative Aide JR

and the job listing Expires on September 6, 2026

Applications to be submitted by August 12, 2026

P13

Minimum: $52,979.00 – Maximum: $52,979.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

(OPH) Office of Public Health

Health Research, Inc. is seeking an Administrative Aide to provide administrative support to the Program Team, within the Division of Public Health Infrastructure, managing and coordinating outreach and technical assistance activities in support of public health workforce awareness. Responsibilities will include handling and coordinating staff calendars, assisting with processing Executive Deputy Clearance (EDCs), Internet/Publication Request Forms (IPR’s), assisting with creating, reviewing and editing formal correspondence/documents;

engaging with vendors including but not limited to Zoom, Survey Monkey, handling purchase orders, organizing SharePoint for the program, and perform other related duties as assigned.

Bachelor’s degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.

• At least three years of general office, secretarial, or administrative experience in a community based, government or public health setting
• At least two years of experience managing multiple assignments simultaneously
• Experience maintaining tracking and/or project management software and systems
• Experience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications. (Survey Monkey, Apply)
• Demonstrated experience managing multiple avenues of information for internal and external audiences and assuring they are accurate, congruent, and up to date
• Demonstrated strong interpersonal and communication skills.
• Experience assisting to resolving day-to-day operational problems

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 10% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states:
New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.

As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

• Health, dental and vision insurance – Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts – Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off – Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support – Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits – HRI is a…