Executive Assistant to COO

Steele Recruiting LLC is a premier retained executive search firm headquartered in Minneapolis, Minnesota, specializing in the permanent placement of Executive Assistants, Chiefs of Staff, Personal Assistants, and executive support professionals who partner with C‑suite and senior leadership teams across the United States.

With nearly 20 years of experience, we have earned a reputation for delivering exceptional talent with professionalism, discretion, and the highest level of confidentiality for every client and candidate.

We are currently partnering with our valued client, Capstone Investment Advisors, in the search for an Executive Assistant to the COO. This is a fully remote job, supporting an Executive in the CST zone in the US.

Capstone Investment Group, LLC is a relationship‑driven registered investment advisory firm focused on providing disciplined investment management and comprehensive financial planning. With decades of experience across multiple market environments, they focus on helping clients navigate financial complexity through thoughtful planning, active portfolio management, and ongoing review to ensure they remain aligned with individual goals, risk tolerance, and time horizons.

Capstone places high value on personal relationships, taking time to understand each client’s goals, values, and generational planning needs. Rooted in the communities they serve, their collaborative team works to help individuals and families grow, protect, and manage wealth through life’s seasons so as to live with confidence and improve the quality of life. Capstone serves as a fiduciary and takes its responsibility to act in clients’ best interests seriously.

Capstone offers investment management, asset protection, comprehensive financial planning, high net worth services, estate planning, and charitable tax strategies.

• Capstone is seeking a strategic partner who understands that executive support extends well beyond managing calendars and arranging travel. The ideal partner recognizes opportunities before they become problems, develops systems that create efficiency, and protects executive capacity with thoughtful judgment.
• The Executive Assistant becomes the operational hub that connects meetings, priorities, projects, communication, and follow‑through across multiple stakeholders while ensuring that the Chief Operating Officer is prepared, informed, and focused on the highest‑value work.
• This position requires someone who is equally comfortable handling tactical execution and engaging in thoughtful conversations about business priorities, organizational systems, and strategic initiatives.

• While the Executive Assistant is responsible for exceptional executive support, the greater purpose of the position is to protect the COO’s most valuable resource: his time and attention.
• Success will be measured by how effectively the Executive Assistant protects focus, filters distractions, anticipates needs, and helps the COO invest his time where it creates the greatest impact.
• Over time, the Executive Assistant becomes an extension of the COO. Working to understand how he thinks, how he makes decisions, and how he prefers to operate. The result is a partnership built on trust that allows the COO to focus on leadership, strategy, and organizational growth while knowing the day‑to‑day complexity is being managed with sound judgment.
• This role is 100% remote.

• The successful candidate combines executive support expertise with business judgment and operational thinking.
• Rather than simply completing tasks, they understand how organizations function and naturally look for opportunities to improve systems, eliminate inefficiencies, and increase…