Executive Assistant

DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.
EXECUTIVE ASSISTANT

Job Location :
Division of Financial Services (DFO) Assistant Director's Office 1789 West Jefferson Street, Phoenix, AZ 85007 Posting Details:
Salary: $51,394 - $62,000 Grade: 19 Closing Date:
September 7, 2026

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video.

Come Join the DES Team!

The Department of Economic Security, Division of Financial Operations (DFO) is seeking a highly organized, proactive, and independent Executive Assistant to deliver comprehensive and confidential administrative support in a fast-paced, high-stakes environment. Operating under the general supervision of the DFO Executive Staff Assistant, the successful candidate will serve as a pivotal Executive Liaison, coordinating and managing time-sensitive actions and urgent correspondence for high-profile stakeholders including DES Leadership, the Governor’s Office, and the State Legislature.

This multifaceted role requires handling financial and policy administration, which involves analyzing fiscal data for Correspondence Control requests and compiling high-volume Federal Expenditure Report documentation. Additionally, the Executive Assistant will oversee daily operational duties by managing divisional purchase and facilities requests, formulating internal administrative policies to optimize workflow, and collaborating across divisional teams to support special projects and events that ensure seamless operations for division leadership.

Based upon the department's business needs and continual meeting of expected performance measures, this position may offer the ability to work a hybrid schedule, within Arizona, with three days per week required in-office attendance at the address listed above.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work partially or fully remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Fiscal and Operational Management:
  Assists with budget preparation, manages daily bookkeeping, and partners with divisional leadership to implement operational policies.
• Executive Administration:
  Serves as the primary contact for high-level administrators, manages complex calendars, coordinates telecommute schedules, and compiles comprehensive meeting preparation materials.
• Procurement and Travel Logistics:
  Oversees divisional purchasing, tracks inventory levels, manages purchase orders, and coordinates all training, travel bookings, and reimbursement claims.
• Communication and Project Tracking:
  Drafts official correspondence, creates executive presentations, monitors project action plans, and proactively identifies potential timeline risks.
• Stakeholder and Compliance Liaison:
  Collaborates with internal managers and external officials like the Governor’s Office, compiles compliance reports, and coordinates basic facility maintenance needs.

• Core principles of organization, fiscal management, budgetary control, office operations, and personnel supervision.
• Federal and state laws, policies, and procedures governing organizational operations, including strict confidentiality standards.
• Standard procedures for travel, purchasing, and the preparation of…