Administrative Assistant

COMPANY DESCRIPTION

Forbright is a nationwide full-service bank and commercial lender focused on helping to build a brighter futurefor our clients and the communities we serve.

Forbright is committed to exceptional client service by providing seamless, innovative personal banking services to depositors and creative financing solutions to visionary middle market businesses and investors in healthcare, technology, financial services, real estate, and other industries.

We are a dynamic, high energy, fun, and fast-paced organization that has an exciting growth trajectory, meaningful mission, and embedded responsible practices into our daily interactions. We offer our team members a culture of collaboration, inclusion, flexibility, recognition, and giving back. We look to hire individuals that are passionate about our mission, and who are motivated, customer and results-oriented, innovative, adaptable, and thoughtful.

We are a mission-driven institution. We operate a sound dynamic institution that is well capitalized, liquid, profitable and uses best practices to manage risk and assure compliance with laws and regulations. We use Forbright’s capital, capabilities, innovation, and expertise to help our clients succeed and contribute broadly to building a brighter future.

The Administrative Assist antis responsible for providing administrative and operational support across multiple functions and collaborates regularly with the EVP, Chief Information Officer and the Human Resources team. This entry-level role offers broad exposure to business operations and serves as an excellent opportunity to gain experience across multiple departments while building a foundation for future career growth and specialization.

• Support the Administration and Information Systems teams in administrative tasks as needed, such as expense and calendar management, travel coordination, and report preparation
• Organize andmaintainrecurring management committee materials and other proprietary information
• Collaborate with stakeholders across the organization to coordinate meeting agendas and centralize items for review and approval
• Enter internal and external data into databases asdeterminedby documentation policies
• Maintain document and data record keeping systems
• Assist with team building efforts and events, ordering meals
• Assist with travel, including coordinating sporadic changes in travel plans
• Act as a liaison for the department with all training and employee engagement initiatives
• Manage supplies, vendor relationships, prepare and track Fed Ex correspondence and manage invoicing
• Assist with onboarding of new team members within the departments through coordination with Human Resources
• Participate in training asrequiredand explore courses through the training division for self-development as time permits
• Complete special projects and other duties on an as-needed basis
• Act as the back-up to the front desk and mailroom staff
• Perform other duties as assigned

• Coordinate new hire orientation and training sessions
• Manage the contractor and consultant lifecycle by monitoring engagement end dates, coordinating extension approvals, andfacilitatingoffboarding activities
• Administer the monthly HR newsletter by drafting, editing, coordinating content submissions, and partnering with Information Technology to publish content on the company intranet
• Coordinate employee recognition and support programs, including bereavement, leave-related and other employee gifts
• Process employee business card requests and coordinate fulfillment
• Provide recruitment support during periods of elevated hiring activity, including resume screening, candidate outreach, phone screens, job postings, job descriptions, and interview scheduling
• Assist with creating HR communication / marketing collateral
• Assist with the planning and execution of employee events and engagement activities
• Provide generaladministrativeand project coordination support to the team as needed

• High School Diploma required;
  
  Bachelor’s Degree preferred
• Previous administrative experience preferred; internship experience considered
• Proficiency with Microsoft Office tools (Outlook, Word, PowerPoint, Excel)
• Excellent verbal, written, and interpersonal communication skills
• Strong organizational skills and attention to detail
• Outstanding problem-solving and time management skills
• Self-motivated, self-directed, and results-oriented
• Adaptable and able to multitask in a fast-paced environment
• Can work independently and within a team; solution-oriented with a collaborative approach
• Strong senseof confidentiality and discretion

We are committed to creating an inclusive workplace where all employees are capable of performing their job position. Work is primarily conducted in an office setting while certain positions may allow for remote work through the use of technology at management discretion. The functions described below are…