Personal Assistant

Key Responsibilities

We are looking for a
highly organized, proactive, people-oriented Personal Assistant to the CEO
who can manage a wide variety of tasks and adapt quickly to changing priorities.

This is a
hybrid role
. When the CEO is in Jakarta, the Personal Assistant will work
in person with the CEO
and may accompany the CEO to meetings, appointments, business events, and other activities. When the CEO is traveling or out of Jakarta, the role will primarily be
remote from home
. This is a part time position.

The ideal candidate is a natural multitasker who is comfortable dealing with people, highly capable online, knowledgeable about social media, and willing to take ownership of tasks from start to finish.

Manage the CEO's day-to-day schedule, appointments, meetings, and calendar.

Coordinate meetings, calls, travel arrangements, and other activities.

Research and book hotels, restaurants, transportation, venues, and other services.

Prepare itineraries and assist with travel planning.

Accompany the CEO to meetings, events, appointments, and business activities when required.

Take notes, follow up on action items, and help ensure commitments are completed.

Handle confidential information professionally and discreetly.

Conduct online research and gather information quickly and accurately.

Prepare documents, spreadsheets, presentations, and other basic business materials.

Manage email, online bookings, registrations, and other administrative tasks.

Communicate with vendors, service providers, candidates, and other contacts on behalf of the CEO.

Use online tools and platforms confidently and learn new software quickly.

Have a strong understanding of major social media platforms.

Assist with creating, posting, and managing social media content when required.

Research content, trends, platforms, and relevant online opportunities.

Post and manage job advertisements across relevant job boards and online platforms.

Assist with basic digital marketing and online communication tasks.

Post job advertisements for various positions.

Help source and identify potential candidates online.

Communicate with applicants and coordinate interviews.

Maintain candidate information and interview schedules.

Assist the CEO with recruitment-related administrative tasks.

Previous experience as a
Personal Assistant, Executive Assistant, Office Administrator, Coordinator, or similar role
is preferred.

Excellent English communication skills, both written and spoken.

Strong communication and interpersonal skills.

Highly organized with excellent multitasking abilities.

Comfortable interacting with executives, business professionals, vendors, candidates, and other people.

Strong online research and computer skills.

Good knowledge of social media platforms such as Linked In, Instagram, Facebook, Tik Tok, and other relevant platforms.

Comfortable using Google Workspace, Microsoft Office, email, calendars, spreadsheets, and online booking platforms.

Fast learner who can quickly understand new websites, applications, and digital tools.

Excellent attention to detail.

Able to work independently without constant supervision.

Proactive attitude — able to identify what needs to be done rather than waiting for instructions.

Flexible and comfortable handling different types of tasks during the same day.

Professional manner when accompanying the CEO to meetings and events.

Strong discretion and ability to maintain confidentiality.

Willingness to work
in person in Jakarta when the CEO is in town
.

Reliable laptop, smartphone, and stable internet connection for remote work.

The ideal candidate is

Proactive and resourceful

Highly dependable and trustworthy

Friendly, confident, and comfortable meeting new people

Organized and detail-oriented

Able to multitask without becoming overwhelmed

Comfortable working with senior executives

Tech-savvy and very comfortable online

A good communicator and problem solver

Flexible and willing to handle a wide variety of responsibilities

Able to work independently and use good judgment

This is
not a…