Office Associate II - Augusta

Office Associate II

The Department of Environmental Protection (DEP) is seeking an Office Associate II to join the Bureau of Land Resources at our Augusta headquarters.

Opening Date:
September 04, 2026

Closing Date:
End of the day September 25, 2026

Location:

Augusta

Position Number:

Position Type:
Permanent Full Time/Year-Round

Class Code: 6542

Grade: 13 (Administrative)

Salary: $17.73 - $25.53 Per Hour*

*(This includes a 2.5% Salary Adjustment)

Interested candidates need to complete and submit a State of Maine Direct Hire Application, Cover Letter, and a detailed Resume*

* For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

Brief

Job Description:

This position supports all clerical and administrative tasks for the Bureau of Land Resources, including but not limited to: formatting and issuing permit orders; recording permit orders with the Registry of Deeds when required, and processing those invoices; preparing and maintaining templates and documents; maintaining spreadsheet of contacts for each municipality's Code Enforcement Officer; assisting supervisors with hiring by sending non-select letters, interview invitation notices, and scheduling interviews;

formatting, distributing, and filing determination letters; assisting with the records filing system; coordinating timely payment of invoices; and assisting staff with various other needs. The Office Associate II position needs to be motivated, dedicated, flexible, detail-oriented, and possess demonstrated ability to work under tight deadlines. Must be available to work from the Augusta office full-time, though remote work may occur with supervisor approval.

Representative tasks include:

• Ensure permit orders are formatted and sent to applicants/permit tees in a timely manner.
• Update permit order templates and other documents as directed by management.
• Oversee delivery and filing of Bureau files in the file room; retrieve files at the request of staff; send files to State Archives; and retrieve files from State Archives.
• Support staff in filling out expense reimbursement forms.
• Pay invoices as directed by management.

Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and
2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, and Office Associate I.

Preference will be given to candidates who have:

• Ability to initiate, coordinate, implement, and evaluate administrative activities.
• Ability to work with timelines and schedules.
• Ability to accomplish the quality/quantity of work within set expectations.
• Ability to effectively resolve problems.
• Ability to develop and recommend operational improvements.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,213.60-$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent…