Administrative Assistant

Overview

Are you an ambitious and highly motivated individual with experience in office and executive administration with excellent organization and communication skills? Are you looking to make the next step in your career? If so, apply below and join Peel Regional Police – one of Canada’s most progressive and innovative police services!

As an Administrative Assistant for Public Affairs, you will provide comprehensive executive and administrative support to the Director, Strategic Communications and Public Affairs, and the Public Affairs team. This new and exciting opportunity supports a growing team and contributes to a dynamic and collaborative environment from the ground up.

• Provides and coordinates administrative support for the Director and the management team, including scheduling appointments, arranging meetings (by maintaining an electronic calendar) and coordination of travel arrangements; composes routine correspondence and reports using computer software.
• Conducts research and creates reports on various topics based on the needs of the executive; develops presentation decks ensuring accuracy and confidentiality.
• Processes financial documents related to budgets, purchase orders, purchase requisitions, cheque requests, and expense claims; reconciles monthly p-card and corporate credit card charges against statements; maintains, maintains a petty cash float.
• Creates and maintains Capital Budget Tracking spreadsheets and enters expenses as required. Conducts quarterly audits/reviews of Capital Budgets to ensure accuracy of listed financials. Coordinates procurement requests for proposals and other procurement related activities.
• Liaises with other departments regarding member transfers, performance appraisals, personnel files, budget and financial activity, and repairs and maintenance.
• Verifies and submits timesheets and updates employee master schedules.
• Enters courses, conferences, seminars, etc. using computer software; makes travel arrangements and arranges conference registrations and per diem; monitors the centralized course and conference account and reconciles expenditures in accordance with applicable directives and procedures.
• Receives, logs, tracks and monitors internal and external correspondence; sorts and distributes all incoming mail and processes outgoing mail. Answers telephone and in-person inquiries and distributes messages.
• Assists with the coordination of Public Affairs events and functions including retirements, campaigns, employee recognition awards and staff meetings.
• Ensures appropriate level of office supplies is maintained and arranges for service and maintenance of office equipment.
• Acts as back-up for other Public Affairs coordination duties within the office as required.
• Performs additional duties as assigned.

• A High School Diploma or equivalent, plus additional post-secondary office administration and/or accounting course(s) or training, or an equivalent combination of education and experience.
• A minimum of two (2) years office administration experience, including financial, in a related environment.
• MS Outlook
• MS Word-Intermediate
• MS Excel-Intermediate
• MS PowerPoint-Intermediate
• Well-developed keyboarding and written communication skills.
• Effective oral communication and interpersonal skills.
• Demonstrated problem-solving skills.
• Demonstrated organizational skills.
• Ability to work independently.
• Ability to work effectively in a fast-pace and confidential environment.
• Experience working in a policing or communications environment is a bonus!

• MS Excel
• Filing
• MS Outlook
• Vocabulary
• MS Word
• Practical Assessment

The salary range for this permanent, full-time position is $52,912.00 to $82,992.00 per annum.
Please note that this vacancy is a newly budgeted position. The salary is complemented with a comprehensive benefit program, including employer-paid Health/Dental and Life Insurance; and the OMERS Pension Plan effective upon hire.

These positions DOES NOT allow for remote working arrangements.

• A comprehensive Total Rewards Program including 100% employer-paid health, dental & insurance premiums for full-time employees
• Excellent career development and access to a variety of job opportunities
• Free on-site learning/training programs
• Work-life balance programs & services
• Hybrid remote working arrangements
• Wellness protection for you and your family
• State-of-the-art fitness facilities
• Work in a dynamic, collaborative, progressive, and high-performing team and service!

Peel Regional Police is the second-largest municipal police service in Ontario and the third largest in Canada, serving more than 1.5 million residents across Brampton, Mississauga, and Toronto Pearson International Airport. With more than 2,400 police officers and over 1,000 civilian employees, Peel Regional Police is dedicated to meeting the needs of its communities and supporting the health and well-being of all members.

Recognized as one of the most…