Executive Assistant, Corporate Legal

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Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.
Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
About

The Role
We’re looking for an Executive Assistant to join our Corporate Legal team!
What You’ll Do Here

• Provide executive support to two Vice Presidents, Legal Corporate Affairs, which includes managing and organizing their calendars, making travel arrangements, scheduling and attending meetings as required, recording minutes, completing and filing expense reports, writing correspondence, etc.
• Support the entire Montreal Legal team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.
• Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.
• Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.
• Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.
• Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.
• Run confidential reports, create PowerPoint presentations, Word documents, and Excel spreadsheets on results.
• Assist with the annual budgeting process.
• Provide backup support to other Executive Assistants.

• College diploma in administration or secretarial studies or equivalent combination of education and experience
• Minimum of three (3) years experience
• Demonstrates exceptional attention to detail
• Strong business acumen and professionalism
• Able to handle multiple competing priorities and deadlines
• Proactive, self-motivated, and demonstrates initiative
• Proficiency in MS Office (Word, Excel and PowerPoint)
• Excellent communication skills, both written and verbal
• Bilingualism (English/French) is required. Needs to interact on a regular basis with colleagues across the country.
• No Canadian work experience required however must be eligible to work in Canada.

• A financial rewards program that recognizes your success
• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
• An extensive flex pension and benefits package, with access to virtual healthcare
• Flexible work arrangements
• Possibility to purchase up to 5 extra days off per year
• An annual wellness account that promotes an active and healthy lifestyle
• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
• Inspiring leaders and colleagues who will lift you up and help you grow
• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.