Procurement Officer Assistant - Engineering Business Services Center

Procurement Officer Assistant - Engineering Business Services Center

The Engineering Business Services Center in The Grainger College of Engineering seeks applicants for a Procurement Officer Assistant position. This position assists in providing purchasing services to faculty, staff, and students located within units being served by shared services. This position will assist in purchasing functions for a variety of products and services, working under the supervision of a designated supervisor.

· Assists with evaluation and preparation of all procurement requests for EBSC units, including:

a) verification of pricing and delivery/lead times and receiving information.

b) requesting, preparing, and/or reviewing required forms related to requisitions and potential orders; working with departments in preparing specifications for purchasing commodities, equipment, and services, or for requisition clarification.

c) notification of vendors regarding any required forms such as vendor information forms and disclosure and/or certification forms relating to orders, such as certificates of insurance and vendor financial disclosures; evaluation of documents and forms for accuracy and completeness.

d) preparation of reports and correspondence (such as the status of requisitions, purchase orders, shipments, and complaints); providing of interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors.

• Assists with the processing of all procurement requests for EBSC units. Issues purchase orders with appropriate authorization authority. Assists in the coordination, review, and issuance of simple contract documents. Assists faculty, students, and staff with Procurement, including iBuy Purchase Order requisitions, P-Card transactions, and Emburse invoice payments.
• Investigates invoices and overdue account balances.
  Coordinates with vendors, EBSC units, and other University offices to initiate corrective action and resolve any outstanding accounts payable.
• Serves as support to the team in reconciling monthly accounts; verifies charges to accounts by matching receipts to charges, initiates contact with appropriate departments to obtain missing information and receipts. Keys corrective accounting entries into Banner.
• Other duties as assigned.

• Any one or any combination of the following, totaling six (6) months from the categories below:
• Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings.
• 30 semester hours of college credit for course work in any field equals six (6) months.

• Knowledge of university business and financial policies and procedures.
• Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs.
• Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers.
• Skill and accuracy in preparing University and Departmental forms.
• Accuracy, speed, and completeness in performance of tasks.
• Ability to communicate effectively and respond appropriately to others’ needs or concerns.
• Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs to be involved.

This is a full‑time Civil Service 0307
- Procurement Officer Assistant position appointed on a 12‑month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $40,000 - $42,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. F ully remote work may be possible for this position per the University’s Workplace Flexibility policy .

Sponsorship for work authorization is not available for this position.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a…