SMA-Senior Management Assistant- Onsite

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Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

Extraordinary co-workers

Some of the best tools, equipment, and research facilities in the world

Career advancement and enrichment opportunities

Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://(Use the "Apply for this Job" box below)..gov

* These benefits vary by job classification.

What Your Job Will Be Like:

Center 5100, the Division 5000 National Security Programs and High-Security Operations Center, is seeking a Senior Management Assistant to support the Center Director and office leadership team. As part of our close-knit, mission-focused team, you will help enable strategic planning, smooth operational execution, and assurance oversight and help support Sandia
¿ s Field Intelligence Element and Special Access Programs. You
¿ ll thrive in a dynamic environment that values quality work, collaboration, and a commitment to advancing critical national security initiatives. This is a 100% onsite position (core hours 8:00 a.m.
¿ 4:30 p.m.) and can either be on the 9/80 or standard schedule. An SCI clearance may be requested for this position.

Center 5100 is located inside the Division 5000 Office and this Senior Management Assistant will work closely with the Executive Assistant to ensure the Division Office is supported at all times.

Key responsibilities include performing complex administrative duties to support the Center's programs and projects, coordinating activities with other organizations, conducting analyses, and presenting findings. The SMA may also represent the center on corporate or divisional task forces. The quality of your work will significantly impact customer satisfaction, operational costs, and the achievement of organizational objectives, ultimately enhancing the efficiency of the Center Office.

On any given day, you may be called upon to:

Exercise considerable discretion, judgment, and professionalism when handling high-level contacts and sensitive information; share information on a need-to-know basis only.

Manage the Director's calendar to optimize time commitments, including triaging and prioritizing incoming requests

Prioritize incoming requests to enhance the Director's efficiency

Coordinate logistics for meetings and events for the Director and Center

Arrange teleconferences and video conferences to enhance communication

Facilitate center-wide events and maintain the Center's weapons Gallery calendar and scheduling

Coordinate technical requirements for conference calls, CVTCs, and SKYPE meetings

Interact with Executive Assistants (EAs) and The Executive Offices, collaborating with Executive Protocol in handling high-level visits

Assist with hiring and onboarding processes

Facilitate Center Office and interdivisional communications

Draft initial communications for the Director's review

Arrange domestic and complex international travel for the Director

Ensure smooth office operations and effective organization within the Center Office

Implement efficient records management processes with appropriate confidentiality

Serve as the property and training coordinator for the Director/Center

Facilitate incoming and outgoing visitor coordination

Process facility and move requests

Demonstrate knowledge of and adherence to organizational policies and procedures

Mentorship and Guidance for Administrative Professionals:

Provide training and support to other Administrative Professionals as needed. Expected to act as a center-wide resource and role model for other APs

Serve as a center-wide resource and role model for Administrative Professionals

Assist in hiring, onboarding, and training new Administrative Professionals

Foster team collaboration across the Labs

Due to the nature of the work, the selected applicant must be able to work onsite full time.

Primary or Alternate CAS: NA

Salary Range:

$63,800 - $105,400

* Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

High school diploma or equivalent, plus five (5) or more years of…