Executive Assistant; Onsite

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Could you be our next Executive Assistant? Globe Life is looking for an Executive Assistant to join the team! This role is responsible for providing high-level administrative and strategic support to the Chief Agency Officer of the Globe Life Sales Division, serving as a trusted partner who exercises discretion and independent judgment in managing sensitive and confidential matters. The Executive Assistant independently prioritizes tasks, makes day-to-day operational decisions on behalf of the Chief Agency Officer, selects vendors, manages event budgets, and prepares reports and materials that influence business decisions.

This position ensures organizational effectiveness by balancing multiple priorities, anticipating needs, and representing the Chief Agency Officer in both internal and external interactions.

This is an onsite position located in McKinney, Texas, with potential work-from-home days based on business needs.

• Exercise independent judgment in prioritizing the Chief Agency Officer's schedule, resolving calendar conflicts, and determining which meetings or issues require the Chief Agency Officer's direct attention.
• Represent the Chief Agency Officer in communications and meetings, making commitments and responding to inquiries to ensure seamless daily operations.
• Select and negotiate with vendors, approve related expenses within established limits, and manage event budgets to ensure cost-effective execution of division meetings.
• Prepare and review reports that identify trends, risks, and opportunities to support executive decision-making.
• Revise and improve administrative and event-planning processes to enhance efficiency, collaboration, and business outcomes.
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Review and prioritize requests and information, determine appropriate actions or routing, and ensure timely responses and follow-up.
• Manage the Chief Agency Officer's calendar, contacts, and travel logistics; anticipate needs and adjust schedules to maximize executive productivity.
• Coordinate briefing materials and meeting logistics to ensure leaders are well-prepared for discussions and decisions.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents supporting organizational objectives.
• Oversee expense reporting, vendor invoicing, and other administrative processes for the Sales Division leadership team.
• Manage monthly and quarterly reporting as requested, updating information accurately and in a timely manner.
• Plan and support execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Virtual Meetings, and Conventions.
• Partner with Marketing, Sales Operations, and Communications teams to coordinate agendas, manage event logistics, and ensure alignment with executive goals.
• Monitor project timelines, prepare updates, and flag potential issues or risks for management review.
• Coordinate facility and IT requests, onboarding support, and in-office logistics to maintain a professional and organized work environment.
• Exercise discretion, confidentiality, and sound judgment in handling executive-level matters.
• Anticipate the needs of the Chief Agency Officer, Executives, guests, and Agency Owners based on…