Lead Site Document Management Technician

• Relocation Authorized:
  
  None
• Telework Type:
  
  Full-Time Office/Project
• Work Location:
  Houston, TX

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure;
Nuclear, Security & Environmental;
Energy;
Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

As part of the Project Team under the direction of the Project Records Manager, provides document management support, guidance, and coordination of work scope between home office, alternate execution centers (AEC), design partners, jobsite, and client. The position also includes receiving, processing, indexing, distributing, retrieving, and maintaining operation and/or project documents and records in accordance with established policies and procedures. The position requires attention to detail to ensure accuracy and completeness of documents and records as these attributes are being used in an Enterprise Management Content System (ECMS).

This position performs a variety of other tasks associated with document management activities. The position works closely and professionally with peers, technical leads, supervisor, and customers.

• Participates in the maintenance and implementation of the document management system and assists with establishing work processes.

• Interfaces with project team members, client, design partners, and field personnel on a routine basis for the resolution of questions, issues, or actions relating to document management.
• Works in a collaborative manner with the client, design partners, and vendors to implement the project ECMS. Trains others in use of software applications used for document management activities.

• Keeps abreast of department/project technologies, techniques, and services that are available.

• Maintains effective communication with other project team members, client, and field personnel to ensure quality and schedule are met as defined, and provides effective problem resolution with the team.

• May supervise administrative personnel assigned to the project in the functions of document management regarding design partner packages, design documents, supplier documents, communication records, procurement documents, subcontract documents, and construction records.

• Monitors and reviews data entry accuracy for assigned tasks by performing daily, weekly, and monthly quality checks on all documents to verify data accuracy. Ensures records are complete and accurate and compliant with procedural requirements. Adheres to data entry accuracy rates established by the supervisor/organization.

• Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001

• Develops and implements procedures, and trains and monitors personnel in the effective use of procedures.
• Reviews, logs, indexes, distributes, maintains, retrieves, and files a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines.
• Assists project team members in resolving questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
• Provides guidance to project personnel on records security classification policy and…