Remote Executive Assistant & Bookkeeper

Executive Assistant:
Bookkeeper

Remote (Based at an approved local secure facility). We work in US time zones and ask that you're available during those hours, even if that means adjusting your schedule.

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Executive Assistant:
Bookkeeper

Remote (Based at an approved local secure facility). We work in US time zones and ask that you're available during those hours, even if that means adjusting your schedule.

This role exists to keep leadership operating without friction and financial records accurate without gaps. The executive assistant function is the priority, with bookkeeping as a secondary but equally precise responsibility. Work is primarily asynchronous, requiring strong independent judgment and consistent follow-through without close supervision. You will be part of an internationally distributed team that holds both operational and financial accuracy to a zero-error standard.

What You'll Do

Manage senior leader calendars, scheduling, and correspondence, ensuring priorities are protected and nothing is missed

Prepare briefings, meeting materials, and decision documents that give leadership the context they need before every engagement

Coordinate cross-functional tasks and follow-ups on behalf of leadership, tracking progress and resolving delays independently

Support strategic planning processes by organizing information, tracking action items, and maintaining documentation across active initiatives

Categorize and reconcile expenses on a weekly basis, ensuring financial records are current, accurate, and ready for review at any time

Process and track invoices, flag discrepancies, and maintain an organized record of all financial transactions

Produce basic financial summaries and reports that give leadership a clear view of spending and outstanding items

What We're Looking For

1–5 years of experience supporting senior leadership in an executive assistant or similar role, or 5+ years at a mid-senior level

Demonstrated ability to handle sensitive information with discretion and sound judgment

Experience managing complex calendars and competing priorities using calendar management systems

Proficiency in Microsoft Office 365 for documentation, communication, and reporting

Basic bookkeeping experience including data entry, expense tracking, and reconciliation

Strong written English — our company works in English

Bonus — Not Required

Experience supporting strategic planning processes at a leadership level

Prior work in a fully remote, asynchronous administrative environment

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