Registrar, Administrative​/Clerical, Education Administration

Position Details

• Reporting Manager:
  Registrar I
• Status:
  Hourly, Non-Exempt
• Type:
  Regular, Full-Time
• Program: IA
  - Stellar Oaks VA
  - Red Oak Comm SD

The Registrar I will be responsible for managing all aspects of student records, including registration, requesting student documents, as well as updating student data. The ideal candidate will have a strong understanding of academic policies and procedures, excellent communication and customer service skills, and the ability to work independently and collaboratively as part of a team.

• Registration Support:
  Assist with the student registration process, ensuring timely and accurate collection and verification of required student records, enrollment forms, and related documentation.
• Student Record Management:
  Maintain, update, and securely store
• Academic Achievement Records and cumulative student records through accurate data entry as directed by the Academics team and counselors.
• Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the academics team/counselors.
• Scheduling Coordination:
  Enter student schedules into the system and support schedule adjustments as needed, collaborating with counselors and academic teams to ensure accurate student placement.
• Student Transfers and Withdrawals:
  Coordinate the transfer and withdrawal process, including initiating, processing, and confirming the completion of all required steps for students transitioning in or out of the school.
• Produce and send Verification of Enrollment (VOE), upon request, to pertinent and appropriate parties.
• Request student records from the sending school and disseminate them appropriately.
• Release Texas Virtual School communications regarding student records and record retention when appropriate to inform families, and on behalf of Stellar Virtual and partners.
• Compliance and Record Retention:
  Ensure all student data entry, record-keeping, and retention practices comply with school policies and state regulations.
• Perform other job-related duties as assigned.

• Knowledge of record maintenance; district policies and procedures, state regulations concerning enrollment, and credit requirements.
• Strong organization, communication, and interpersonal skills; strong work ethic.
• Proven proficiency in MS Excel, and MS Word.
• Willingness to become proficient in “newer” technologies such as Zoom, Google Workspace, and Google Sheets.
• Experience with Infinite Campus Student Information System (SIS) a plus.
• Proven experience working independently with minimal supervision, including the ability to manage a digital task list and maintain a stable remote (home-office) infrastructure.
• Minimum of 1–2 years of experience using the Google Workspace suite (Docs, Sheets, Slides, Drive, Workspace) in a professional setting.
• Demonstrated ability to communicate complex ideas via written channels with high clarity and low ambiguity.
• Access to a private, reliable, and secure high-speed internet connection with a minimum of 25 Mbps download and 10 Mbps upload speeds.

• A minimum of a High School Diploma or equivalent is required.
• At least three (3) years of clerical or secretarial experience.

• Competitive vacation and paid time off plans
• Comprehensive medical (HMO, HDHP, and PPO), dental, and vision plans with varying coverage for employees and their families, with options available in all states, including a high-deductible health plan (HDHP) option.
• 401(k) retirement plan (pre- and post-tax options) with matching contribution up to 3% after one year of employment
• Additional supplemental disability, life, critical illness, hospital indemnity, accident, legal aid, and  protection plans
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Two paid closure weeks each year (weeks of July 4 and December 25)
• 11 Company-paid Holidays

Primary States:
Stellar Virtual actively hires educators in Arizona (AZ), Indiana (IN), Iowa (IA), Missouri (MO), Oregon (OR), Tennessee (TN), Texas (TX), and Washington (WA).

Limited States:
Stellar…