Part-Time Administrative Specialist #P0180

Title: Part-Time Administrative Staff Specialist #P0180

State Role

Title:

Executive Secretaries and Administrative Asst

Hiring Range: $27.00 - $30.00/hr.

Pay Band: 4

Agency: Department of Social Services

Location: DSS HOME OFFICE

Agency Website: (Use the "Apply for this Job" box below)..gov

Recruitment Type: General Public - G

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement.

Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve. We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide.

We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.
This is an hourly/wage position and is not entitled to the Commonwealth of Virginia’s state benefits package. This position is limited to no more than 1500 hours in a 12-month period and averages no more than 29 hours a week. The Virginia Department of Social Services (VDSS), Division of Local Training and Development is currently seeking a part-time Administrative Staff Specialist.

This position is responsible for supporting the Division Director and the work of the Local Training & Development (LTD) team by providing general administrative assistance with logistics and executive support for the division director and LTD team, as assigned, by coordinating and scheduling meetings, preparing correspondence and reports, processing invoices, completing purchase orders, and other duties as assigned.

• Previous experience providing administrative support to an executive leader.
• Ability to coordinate multiple projects, assignments, and calendars with shifting priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office, Word, Excel, PowerPoint, Adobe Pro, Visio, MS Project, Outlook, SharePoint, and One Drive.
• Demonstrated ability to identify and work proactively to make helpful suggestions for areas of process improvement in the Local Training & Development team’s services and operations to supervisor and co-workers.
• Advanced proficiency in proofreading and writing clarity.
• Works collaboratively with others.
• Demonstrates excellent organizational and time management skills.
• Excellent oral and written communication skills.

• Considerable experience in office administration procedures and responsibilities in the support of an executive level position.
• Knowledge of state procurement policies and financial systems.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks. VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to…