Sr. Administrative Assistant

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, and solutions are personal.

Through our expertise in Innovative Medicine and Med Tech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

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As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Business Support

Administration & Secretarial

Business Enablement/Support

Horsham, Pennsylvania, United States of America

We are searching for the best talent for an Sr. Administrative Assistant
. This hybrid role will be in Horsham, PA
.

Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
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The Senior Administrative Assistant will provide high-level administrative support to the 4 (four) Sr. Directors in Immunology, Medical Affairs and their teams. This role requires a highly organized, self-motivated individual capable of thriving in a fast-paced, complex environment. Activities will include extensive calendar management, scheduling and prioritizing internal/external meetings, internal/external event planning/execution, travel arrangements, expense reports, document management, collaboration across the franchise and occasional back-up support for other Medical Affairs administrative staff.

Critical capabilities include advanced organizational skills, flexibility, approachability, and proactivity. May perform other duties as assigned.

• Provide direct administrative support to 4 (four) Sr. Directors in Immunology, Medical Affairs, including calendar management, travel and expense coordination and related activities, as well as programs and initiatives led by the Sr. Director.
• Lead planning and execution of large department meetings/events, leadership team activities, and external events.
• Coordinate recruiting activities for both internal and external candidates; including travel coordination, in person and remote meetings and expense processing.
• Support the onboarding and offboarding transition process for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.
• Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, Global View, AskGS, IRIS). Familiarity with eMarketplace is preferred but not required. Job description Senior Administrative Assistant, Medical Affairs
• Collaborate and participate with franchise teams, meetings and other administrative staff to ensure smooth operations across the organization.

Required:

• A minimum of a High School diploma or Associate’s degree
• A minimum of 4 years of administrative or similar experience, preferably within the pharmaceutical industry. Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Strong proficiency with productivity tools and portal technologies such as Workday, Global View, MS Teams, One Note, and SharePoint.
• Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.
• Meticulous attention to detail, coupled with strong organizational skills.
• A sense of urgency and a high degree of…