Front Desk Associate

First Call Job Description

Title:

Front Desk Associate

Department:
Administration

Report to:
Director of Operations & Administration

First Call’s values of person-centered service, community, collaboration, and kindness are foundational for the agency’s focus on accessibility and commitment to data-driven practice as we work toward our mission to reduce the impact of alcohol, drugs and addiction by providing quality resources for individuals, families, and the community.

Provide administrative support to the First Call staff daily, and serve as the primary point of contact for those engaging with First Call. Responsible for providing person-centered, empathetic care to persons seeking help.

• Provide a continuous presence at the front desk to serve as an initial point of contact for calls and external visitors during business hours.
• Manage a multi-line phone system, identifying crisis calls and administrative calls, processing messages from both daytime calls and the after-hour answering service, and routing to the appropriate resource.
• Empathetically engage with and maintain rapport with individuals experiencing a crisis while screening for service and support needs.
• Provide administrative support for day-to-day tasks. Examples include but are not limited to: meeting scheduling and set up/break down support; managing general office supply ordering; assisting with mass mailings; taking and routing messages to appropriate staff.
• Provide primary support for day-to-day technology use, including but not limited to: meeting set up, troubleshooting individual and agency computer issues, and coordinating with technology support for phones, printers, and computers. Must have comprehensive ability to train and troubleshoot Microsoft 365 systems.
• Maintain appropriate records, reports, and files as deemed by the position.
• Some in-town and out-of-town travel may be required to complete position responsibilities.
• Work hours will include some weekend and evening activities.
• Other duties as deemed appropriate for the fulfillment of the mission of First Call.

• Prefer minimum associate’s degree, or minimum 2 years related work experience
• Office administrative experience, with communication, technology, and time management skills required
• Bi-Lingual in English and Spanish preferred
• Able to use information technology for personal productivity, including word processing, computerized documents, electronic communications, and presentations.
• Able to use multi-line phone system, including ability to transfer calls, take messages, deal with voice mail.
• Able to use standard office equipment, computer, copy machine, mail machine, fax, etc.
• Skills in:
  Customer service with a focus on person-centered care oral and written communication, work with diverse socio-economic groups.

• The First Call main office is open to the public from 9 a.m. to 5 p.m., Monday-Thursday, with remote work and a closed building on Fridays. Employees are given up to 1 hour for lunch and/or breaks each day. This position may require evening hours (for example 5:30 pm – 7:30 pm) for evening assessments, in this case, the staff member would be asked to flex their schedules on those days (i.e. staff member starts the day at 12:00 pm).
  
  First Call values flexibility; as such, employee schedules and locations for work throughout the week will be determined by the needs of their position and set in consultation with their direct supervisor.
• Must have access to reliable personal transportation and reliable internet for at-home workdays.

Salary range for this position is $40,000 - $45,000, DOE.

First Call provides equal employment…