Executive Assistant

• Proactive calendar management and prioritization:
  Providing real-time scheduling support by booking appointments and preventing conflicts
• Ensuring the executive has all relevant preparation and materials that will be reviewed and discussed in meetings
• Gathering inputs from appropriate stakeholders and preparing materials for the executive’s leadership meetings, 1:1 meetings, etc
• Organizing meetings, offsites, activities and team all hands — scheduling, contacting participants, securing location/meeting rooms/venue, catering and tech set-up, owning agendas, preparing documentation for distribution/presenting, capturing actionable next steps, circulating follow-up materials, etc
• Coordinating meeting logistics with internal & external guests — registration with building security if applicable, sharing details around arrival information, greeting and assisting visitors
• Making domestic and international travel arrangements, such as booking flights, cars, making hotel and restaurant reservations. Ensuring seamless travel experience for the executive, creating clear and purposeful itineraries/preparation materials
• Anticipating the needs of others in order to ensure their seamless and positive experience
• Working with a global team across different time zones
• Processing business expenses in a timely manner
• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies

• Domestic Partner Benefit Extensions
• Free Mental Health Services
• Assistance in Refinancing Student Loans
• Long-term Remote Work Pilot
• Extended Bereavement leave
• Extended Parental Leave
• Added Adoption Financial Support

College degree required2+ years of administrative experience

Candidate must demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters

Experience with managing international travel and calendars required

Strong writing and verbal communication skills

Excellent organizational skills and a master multi-tasker

Self-driven, motivated, and solutions-oriented with an ability to “think on your feet” and demonstrate personal accountability, initiative, and follow-through

Proficiency with Google suite products (Gmail, Docs, Sheets, etc.) and ability to quickly learn internal systems

Intellectual curiosity and desire to learn the business to facilitate thoughtful team support