LM Procedure & LMS Administrator Specialist

Training Systems & Documentation Management Specialist

This position is on-site at the CITGO Lemont Refinery, in Lemont, Illinois. The Training Systems & Documentation Management Specialist is responsible for administering the refinery's learning management and procedure management systems while managing training documentation, controlled records, and regulatory compliance processes. The position supports workforce development by ensuring the integrity of training systems, documentation, reporting, and records throughout the employee lifecycle.

This position serves as the designated Records Coordinator ensuring compliance with corporate records management requirements, record retention schedules, audit readiness, and regulatory documentation standards.

Expected Salary: $93,000 - $126,000

Final date to receive applications is September 20, 2026

Minimum Qualifications

• Bachelor's degree plus minimum of 2 years of job-related experience (required). High School Diploma with 8 years of experience in lieu of degree.
• Advanced computer proficiency with Microsoft Office and ability to learn enterprise software applications.
• Experience administering or supporting learning management systems and other business systems.
• Knowledge of document control, records management, and version control practices.
• Strong organizational, planning, and project coordination skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills with the ability to collaborate across all levels of the organization.
• Strong attention to details with a commitment to data accuracy and documentation integrity.
• Analytical and critical thinking skills with the ability to identify opportunities for process improvement.
• Experience developing reports, presentations, dashboards, and other business communication.
• Experience supporting training, documentation, compliance, or records management functions within a manufacturing or other regulated environment.
• Graphic design, instructional content development, or SharePoint experience.
• Valid driver's license
• Ability to obtain a Transportation Worker's Identification Credential (TWIC)

Job Duties

• Training Systems Administration:
  Administers and supports the refinery's learning management and associated training systems to ensure accurate employee training records, regulatory compliance, and effective workforce development.
• Documentation Management & Procedure Governance:
  Develops, manages, and maintains controlled training documentation, procedures, and employee learning resources throughout their lifecycle.
• Records Coordination & Regulatory Compliance:
  Serves as the designated Records Coordinator at the Refinery. Administers record retention, archival, and disposition activities in accordance with corporate records management requirements while maintaining the integrity, confidentiality, and accessibility of official records.
• Training Content, Reporting & Continuous Improvement:
  Develops and maintains training content, communications, reports, dashboards, job aids, and employee-facing resources that support refinery operations and workforce development.
• Department Support &
  
  Cross-Functional Collaboration:
  
  Provides operational and administrative support to Training and Development by coordinating departmental communications, supporting classroom and training activities, managing shared departmental resources, participating on cross-functional committees, and collaborating with Operations, Maintenance, HSSE, IT, and other business partners to achieve departmental and refinery objectives.

Here are the incentives we offer:

• Remote Work options available for eligible positions
• 9/80 Work Schedule Option (where applicable)
• Annual Vacation Incentive (40-120 hours of additional pay) for Eligible Employees
• Paid Vacation Time
• Company-Paid Holidays
• Caregiver Leave
• Excellent 401(k) Match
• Pension Plan
• Performance Incentive
• Company-Paid Sick Leave and Long-Term Disability
• Medical, Dental, & Vision Plans; FSA and HSA options
• Company-Paid Life Insurance for Active Employees
• Healthy Rewards Program
• Service Awards Program
• Educational Assistance Plan
• Dependent Children Scholarships
• Reimbursement for Gym Membership
• Employee Discount Programs
• On-site Health Clinic (select locations)
• On-site Cafeteria (select locations)
• On-site Credit Union and ATM (Corporate office only)
• On-site Fitness Center (select locations)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender…