Service Center Associate, Contracts and Reporting

Title

Service Center Associate, Contracts and Reporting

Clerical & Secretarial

System Office

Service Center - Procurement, Contracts & Payment Services

Tennessee Board of Regents System Office

The PCPS Service Center at the Tennessee Board of Regents (T ) supports the System Office, Technical Colleges of Applied Technology (TCATs), Cleveland State Community College, Jackson State Community College, Northeast State Community College, Pellissippi State Community College, Volunteer State Community College, and Southwest TN Community College within the following functional areas:
Human Resources, Payroll, Finance, Procurement, Contracts & Payment Services, and Student Records & Financial Aid.
The Service Center, Associate, Contracts & Reporting is responsible for ensuring that all contracts and reporting transactions are provided in a timely and accurate manner and in compliance with all applicable institutional, T , State, and Federal regulations, policies, and guidelines. The Service Center, Associate, Contracts & Reporting executes complex contract processing and reporting utilizing sophisticated technology to provide professional services.

The Service Center, Associate, Contracts & Reporting works closely with the System Office and the institutions of the T  System and is expected to provide a high level of customer service to all institutions served. Depending on circumstances, remote work may be an option.
This position may have the opportunity to work remote within the state of Tennessee but with periodic visits to the T  System Office (Nashville, TN) at the employee’s expense, and potential travel to Tennessee T  colleges may be necessary.

• 60% - Contracts Assists the with the processing of System Office, institutional and system-wide contracts Assists in responding to inquiries from the System Office Staff, Council of Buyers, Contracts Officers, and other campus constituents of the T  System regarding contracts Advises System Office and institution staff in the preparation of contract documents Performs contracts review process and revisions/amendments to contracts Reviews contract requests for correct form usage and completion compliance Responsible for order form processing for defined third party contracts Assists with entering contracts information, setting up new users, uploading contracts to and maintaining the T  Contracts Log Assists with maintaining electronic contract files Assists with the monitoring and contract expiration and renewals process Serves as backup for other team members in their absence - (Essential)
• 25% - Customer Service Communicates to employees and administration regarding contract related issues Fields internal questions and researches contract processing concerns Responds to vendor questions regarding contracts Works cooperatively and effectively with other departments Provides consultative services to System Office and institutions based on functional area expertise in support of contracts and reports related best practice implementation - (Essential)
• 10% - Training & Reporting Assists in training related to contracting and reporting Assists in the preparation of institutional, T , State, and Federal required reporting, as well as ad hoc reports - (Essential)
• 5% - Other Duties Performs additional duties as assigned - (Essential)

• Associates Degree OR Administrative Assistant certificate OR a high school degree/GED, and a minimum of 3 years of procurement or contract experience OR a comparable combination of education and experience
• Experience or training in Windows operating system and Microsoft Office Suite applications

• Experience…