Admin Coordinator

Administrative Coordinator

Miracle Feet seeks a highly organized and detail-oriented Administrative Coordinator to support daily operations and ensure efficient administrative processes across the organization. This role provides key support to the Development & Communications and Administrative teams, coordinating procurement, inventory management, vendor relations, mail processing, donor recognition gifts, and operational logistics. The position reports to the Senior Executive Assistant and is a full-time, non-exempt role based in Chapel Hill, NC, with primarily remote work.

• Manage incoming calls, general inquiries, and the info@miraclefeet inbox, ensuring timely responses and appropriate routing.
• Support procurement activities, including checklist completion, reference verification, and documentation.
• Maintain organizational records, templates, staff communications, and office systems.
• Monitor office supply needs and support package shipping/receiving.
• Provide administrative support to the Administrative team, Director of Finance & Operations, and other leaders as needed.
• Contribute to process improvements and operational efficiency.

• Research vendors and obtain bids for promotional and printed materials.
• Track, analyze, and maintain inventory of promotional merchandise and printed materials.
• Coordinate packaging, distribution, proofing, and signature collection for organizational materials.
• Manage donor recognition gifts, milestone packages, and branded supporter materials.

• Collect, open, sort, and distribute mail from the Chapel Hill office at least twice weekly and more during peak periods.
• Log incoming checks in  and notify appropriate staff of major gifts.
• Route returned mail and other correspondence to relevant team members.

• Support data collection and documentation for nonprofit evaluators (e.g., Charity Navigator, Charity Watch, BBB).
• Assist with event logistics, including venue research, comparison, and procurement.
• Provide administrative support to the Dev Comms team and the Head of Strategic Partnerships as needed.

Note:

The above statements are intended to describe the general nature and level of work to be performed by the individual in this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position. Employees may have other duties assigned at any time.

• Bachelor's degree preferred.
• 1–3 years of administrative, office coordination, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong ability to manage multiple priorities and meet deadlines.
• Professional communication and interpersonal skills.
• Commitment to Miracle Feet's mission.
• Ability to work from the Chapel Hill office approximately twice per week and check mail between December 26–31.

• Strong organizational, time-management, and multitasking skills.
• High attention to detail and excellent follow-through.
• Ability to prioritize and adapt in a fast-paced environment.
• Strong written and verbal communication skills.
• Analytical problem-solving and process improvement capabilities.
• Proactive, self-directed approach with strong ownership of responsibilities.
• Experience with office technology, shipping platforms, inventory tracking, and logistics coordination.
• Strong vendor management and relationship-building skills.
• Ability to handle confidential information with discretion and professionalism.

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