Facilities Coordinator

Current Employees:
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Facilities Coordinator

Academic Staff

Regular

Facilities Planner

The Facilities Coordinator supports the effective planning,management, and utilization of university facilities and physicalspaces. This position coordinates space inventory and planning systems, analyzes space utilization and facilities data, and provides recommendations to support the efficient use and development of indoor and outdoor university facilities. The Facilities Coordinator works collaboratively with Facilitiesleadership, campus partners, architects, engineers, contractors,and other stakeholders to coordinate space assignments, facility improvements, project documentation, and planning initiativesconsistent with university policies and the Campus Master Plan.

Key responsibilities include maintaining accurate building andspace records, including architectural drawings, floor plans, roominventories, equipment and furniture layouts, and assignable squarefootage; serving as the system owner for space management platforms; and coordinating updates to as-built documentation with architects, engineers, and contractors. The position reviews spacerequests, develops test fits and facility options, evaluatespotential space assignments, and investigates future development opportunities based on unit facility plans and the Campus Master Plan.

The Facilities Coordinator also coordinates small- to mid-sizefacilities projects, supports larger capital projects throughdocumentation and space-impact tracking, and provides facilitiesdata and reporting for university and UW System submissions. This position serves as a liaison between Facilities trades and external design professionals, coordinates project documentation and work requests, and helps resolve facilities-related issues.

Additionally, the Facilities Coordinator ensures facility planning and space assignments align with applicable accessibility requirements, safety codes, campus design standards, and established room configuration, signage, and naming conventions.

Success in this role requires strong analytical, organizational,communication, and project coordination skills, as well as the ability to manage detailed facilities data and collaborate effectively with a wide range of campus and external stakeholders.

Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote workpolicy is subject to change at the discretion of the department or university.

Universities of Wisconsin also offers an extremely competitive benefits package for 2026 that includes:

• Health plans, currently starting at $45 per month.
• 176 hours of vacation per year (prorated for start date).
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date).
• 176 Hours of sick leave for first 18 months. After this period,employees can earn up to 96 hours per fiscal year. Accumulates without limit and does not expire.
• Paid parental leave after six months of continuous employment.
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026.

All employment benefits are subject to change. A full list ofcurrent benefits and eligibility requirements can be found on our website.

• Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures
• Investigates options for potential future development based onunit facility master plans and the overall Campus Master Plan
• Analyzes, audits, and updates facility records
• Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use
• Reviews space requests and models test fits and facilityoptions for massing, scale, and impact to university facilities perthe Campus Master Plan

Facilities

Starting at $65,000 and commensurate with experience

• Associates Degree
• Experience maintaining facility records, architectural drawings, space inventories, or coordinating facilities-related projects.
• Experience using Computer Aided Design (CAD) software such asAutoCAD.
• Experience working with databases, spreadsheets, and reporting tools to maintain accurate records and produce reports.
• Demonstrated ability to manage…