Administrative Part Time Finance Assistant Lower Manhattan Cultural Council , NY

Lower Manhattan Cultural Council
New York, NY
US

Part Time Finance Assistant

Job Description

Lower Manhattan Cultural Council

New York, NY

ABOUT LMCC

LMCC is Manhattan’s Arts Council— a dynamic non-profit organization with a 50 year history of supporting and connecting artists and communities throughout Manhattan.

Founded in 1973, LMCC serves hundreds of artists and tens of thousand of audiences each year through robust Grantmaking and Artist Residency Programs as well as a dynamic calendar of free public art events throughout Manhattan and at the Arts Center at Governors Island—a 40,000 square foot arts center that is activated year round with public programs and art exhibitions.

We are a 15 person team of passionate and devoted arts leaders and administrators, providing funding, studio and rehearsal space, professional development, and leadership in cultural planning and advocacy. All activities and operations are supported by a $6M budget and the leadership of an engaged Board of Directors.

WHO WE ARE LOOKING FOR

The PT Finance Assistant is an integral part of the Finance team working closely with the Director of Budget & Finance and the Finance Manager to support the day to day finance administration and bookkeeping at LMCC.

DUTIES AND RESPONSIBILITIES

The PT Finance Assistant is responsible for the following, in addition to any other projects assigned by their supervisor, the Finance Manager:

Accounts Payable

Own weekly AP processing with support from the Finance Manager, including coordinating between departments and the finance team to process check requests, bills, etc.

Own maintaining clean backup documentation and files for all bills, invoices and contracts paid out.

Keep track of uncleared payments and proceed according to policy for reissue/adjustment.

Correspond with vendors regarding bills and other items.

Support the creation and distribution of financial reports including creating payment records and updating other departments as needed.

Work with the Finance Manager to review reports for correct allocations across budgets.

Assist with monthly department budget reports and generating budget vs actual documentation.

Assist in the annual audit process

Assist in issuing year end documents such as 1099, and 1096

Assists in monthly reconciliations of LMCC’s bank accounts and credit cards.

Data Entry & File Management

Maintains an organized and efficient file system to support the department and institutional record keeping, including vendor and partner database records and files

Act as the main owner for data entry into Quickbooks.

Work with colleagues across the organization and act as a resource to ensure that all team members follow the institutional best practice policies and procedures manual and work with other departments to maintain data-integrity.

Maintains administrative systems in relevant areas, including vendor and partner database records and files.

Assist the Operations Department with COIs request and insurance renewals

General

Works closely with all LMCC departments to facilitate internal communication with the Director of Finance & Budget and coordinate documents requiring their approval.

Prepares correspondence and responds to email and phone inquiries for the finance department.

Screen mail weekly for invoices, mailed checks, and other finance related documents.

QUALIFICATIONS:

1+ years of professional experience in an office environment. 1 –2 years of experience in arts administration or roles with exposure to GAAP is preferred.

Proficiency in Quickbooks and Google suite tools. Familiarity with Salesforce is a plus.

Excellent organizational, written, and verbal communication skills, and comfort with financial documents.

Skilled at working collaboratively across departments and ensuring proactive, clear internal communication.

High level of attention to detail and consistent follow-through on all tasks

COMPENSATION

This is a non-exempt part time seasonal position that will run from November 2026 - June 2027. The hourly rate for this position is $22.00/hr and with a general schedule three days a week, from 10:00 AM - 6:00 PM. This schedule can change as needed and approved by your supervisor.

We maintain a hybrid work schedule, generally requiring Tuesday & Thursday in-office at the Arts Center at Governors Island with remote work on Monday, Wednesday, and Friday.