Administrative Assistant - St. Louis, MO

Administrative Assistant - Office of Military Medicine

St. Louis, MO

• Department of the Air Force
• U.S. Air Force School of Aerospace Medicine
• Center for Sustainment of Trauma and Readiness Skills (C-STARS-St. Louis)
• Office of Military Medicine-St. Louis
• Saint Louis University Hospital
• 1201 S. Grand Boulevard
• St. Louis, MO 63104

Citizenship / Access Requirements:
Must satisfy all Government and client suitability, credentialing, onboarding, and facility-access requirements applicable to the position.

Security Requirements:
Employment is contingent upon successful completion of all security, credentialing, and onboarding documents and processes required by Fidelity Partners and the Government/client.

Number of FTEs: 1.0 FTE

Type of Employment:
Full-Time Contractor Position.

Total Compensation: $33.93 per hour

Working Hours:

Monday through Friday, 8:00 AM to 5:00 PM, with a 60-minute unpaid lunch, excluding federal holidays. The Government/client ultimately controls the schedule and workplace requirements.

Work Arrangement:
Primarily on-site at C-STARS-St. Louis within Saint Louis University Hospital. Telework or remote work may be authorized by the Government/client but is not guaranteed.

Paid Sick Leave:
Accrues at one hour for every 30 hours worked, up to 56 hours annually.

Paid Time Off / Vacation:
Up to two weeks (80 hours) annually after one year of service; three weeks after eight years; four weeks after 15 years. Tenure on assignment may be honored when applicable.

Paid Federal Holidays:
Eleven paid federal holidays annually.

The Administrative Assistant will provide day-to-day administrative and program support to the C-STARS-St. Louis team within Saint Louis University Hospital. The position supports scheduling, communications, records, meeting coordination, office operations, and training-program logistics in a collaborative military medical readiness environment.

• Must have a high school diploma or equivalent; additional college coursework or administrative training is preferred.
• Must have administrative, clerical, office-support, or program-support experience in a professional environment.
• Must be proficient with Microsoft Office applications, email, calendars, data entry, and standard office equipment.
• Must be able to organize competing priorities, maintain accurate records, meet deadlines, and follow established procedures.
• Must communicate professionally and effectively in writing, by telephone, by email, and in person.
• Must protect sensitive, personal, medical, Government, and client information and maintain appropriate confidentiality.
• Experience supporting a healthcare, military, federal, academic, or training environment is preferred but not required.
• Must satisfy all Government/client security, suitability, credentialing, onboarding, and facility-access requirements.

• Provide administrative and clerical support to C-STARS-St. Louis leadership, instructors, staff, and program personnel.
• Maintain calendars, coordinate appointments, schedule meetings, and help organize training and program activities.
• Prepare, format, proofread, route, copy, scan, and file correspondence, reports, rosters, presentations, and other program documents.
• Monitor shared email, telephone, and office communications; route inquiries and messages to the appropriate personnel.
• Maintain accurate electronic and paper records, trackers, contact lists, schedules, and administrative files.
• Support meeting logistics by preparing agendas and materials, coordinating rooms or virtual links, documenting action items, and distributing follow-up information.
• Assist with trainee and visitor coordination, including schedules, arrival information, access instructions, rosters, and required administrative documentation.
• Support travel, supply, purchasing, shipping, and office-equipment coordination in accordance with applicable procedures and authorization limits.
• Track suspense dates, recurring requirements, deliverables, and administrative actions and provide timely status updates.
• Coordinate professionally with Government personnel, hospital staff, military members, contractors, trainees, and external partners.
• Maintain an orderly office environment and identify administrative, supply, or equipment needs for appropriate action.
• Follow Government, client, hospital, privacy, information-security, safety, and workplace requirements.
• Remain flexible when schedules, work locations, and priorities change…