Accreditation Coordinator; Coordinator II - CPPW

Job Appointment
:
Limited Duration

Work Schedule
:
Monday – Thursday, 6AM-3:30PM, alternating Friday’s off, working Friday 6AM-2:30PM

Work Location: In person, Maintenance Operations 2929 N Kerby Ave, Portland. Hybrid schedule option upon successfully passing 9-month probationary period. Remote work must be performed within Oregon or Washington.

Benefits
:
Please check our benefits tab for an overview of benefit for this position

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential qualifying employees (Classifications identified as eligible use “This Position is”, all other classifications use “This position may be”. This must be included on all announcements.)

Union Representation: City of Portland Professional Workers Union, CPPW. To view this labor agreement.

Application Material:

Note:

Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

Three positions:
two permanent regular and one limited-duration. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.

Positions Summary

Coordinators are an essential part of the Maintenance Operation’s Divisions. These positions are key to planning, scheduling, and coordinating a large volume of the division’s dynamic workload. They utilize task and resource management to prioritize and shift work efforts accordingly in response to unplanned changes in daily, weekly, and monthly work plans. This position is considered essential and may have to report, in person, during emergent events.

• Coordinate planning and scheduling for division work programs, ensuring work orders move efficiently and issues are addressed quickly.
• Organize and track work plans, communicate with stakeholders, and identify opportunities for corrective action.
• Support and implement strategies for moderate to complex programs and projects.
• Provide high quality customer service to partners across PBOT, BES, Water, Parks, Fire & Rescue, the Mayor’s Office, and internal Maintenance Operations teams.
• Work with Supervisors to develop quarterly work plans, set priorities, and ensure timely approval and closure of work orders.
• Maintain accurate records of labor, materials, and work order updates.
• Collaborate with teams to find creative solutions that support City goals.
• Promote a culture of safety and professionalism in all work activities.
• Lead coordination for PBOT’s American Public Works Association (APWA) Accreditation, including writing SOPs, gathering information from SMEs, conducting research, and managing documentation.
• Manage APWA accreditation software, updating and submitting documents, tracking requirements, and monitoring progress. Support efforts in collaboration with various Public Works Service Area Bureaus.
• Schedule and coordinate meetings, connect project participants with needed resources, and support agenda development.

• Decision Maker: You are a strong decision maker, able to arrive at independent decisions to authorize and coordinate the prioritization of work.
• Organized: You have a keen attention to detail, providing a high level of resource management while maintaining accurate records, an aptitude for continuous improvement, and you excel at change management. You’ve demonstrated the ability to remain flexible, agile, and calm in a high-paced environment that relies on quick and stable decision-making.
• Problem Solver: You can identify problems early and value collaboration. You…