Bilingual Campus Operations Coordinator Thrive

Job Description

POSITION:
Bilingual Thrive Operations Coordinator

REPORTS TO:

Director of Campus Operations

POSITION TYPE: 12-month

COMPENSATION: $19.86 - $23.37

EVERY OPPORTUNITY STARTS WITH A YES

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

• 21,650 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 99% Students Who Are Accepted to a 4-Year University
• 85% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population.

When you join the YES Prep team, some of the exciting work and responsibilities will include:

• Providing and/or supervising the creation of required reports for all school operations including, but not limited to, enrollment, attendance, funds accounting;
• Picking up attendance rosters, and calling absent students’ guardians in an effort to get students to school quickly and determine
  1) why the student is absent,
  2) if there is anyone to bring the student to school and
  3) inform the guardian of the consequences of the student not attending school regularly;
• Communicating with teachers to ensure attendance is taken accurately and on time
• Making all changes necessary in the attendance database for each student’s home campus;
• Serving as a liaison between campus personnel and Home Office on all attendance-related issues;

• Playing an active role in communicating absences to all stakeholders

All supporting documents are collected and organized by PEIMS reporting code

• Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction and preserving data integrity;
• Maintaining attendance and generate reports for school leadership;

• Collecting student excuse notes, making all changes necessary in attendance database, filing them appropriately;
• Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Assisting in maintenance of school-based records, including grades;
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
• 100% of student errors resolved prior to PEIMS submissions;

Expenses are within the approved budget and compliant

• Support Director of Campus Operations with finance related tasks such as credit card reconciliation, revenue tracking, purchasing and receiving;

Campus safety is prioritized 100% of the time

• Training will be provided to serve as the medical designee back up for minor student issues and concerns as they arise on campus;
• Ensure all locations on campus are free of clutter and well organized, ready to receive visitors;
• Warmly greet and assist all visitors, and sign them into Raptor;
• Answering and processing all incoming calls in an efficient and rapid manner;
• Calling families to notify them of any students needing to leave early;

• Overseeing daily administrative operations and resolving problems related to day-to-day operations;
• Preparing onboarding materials for students and families;
• Communicate transportation needs for new students that onboard and…