Special Assistant to President & CEO

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Special Assistant to The President & CEO

Special Assistant to The President & CEO
Fully Remote Remote Worker

Description

Since 1979, Prosperity Now has been a trusted leader in strengthening financial security, expanding access to capital, and ensuring economic stability for businesses, families, and communities. We work across sectors to develop practical, scalable solutions that create lasting change. Through innovation, strategic investment, and collaboration, we build the infrastructure needed to sustain small business growth, housing opportunities, and financial well-being in an evolving economic landscape.

The Special Assistant to the President & CEO leads the planning and execution of the President & CEO’s schedule, travel, and high-visibility events, including speaking engagements, board meetings, and organizational events, while also coordinating special projects and internal and external meetings. The Special Assistant will work as the primary point of contact and will manage the information flow between the President/CEO and all stakeholders, exercising strong organizational skills, attention to detail, and sound judgment in a fast-paced environment.

This is a remote position.

Reports to the Chief of Staff

• Serve as a strategic partner to the President & CEO and the Chief of Staff in the oversight and management of the organization and Executive Team, acting as a primary liaison across departments.
• Lead and execute special projects and cross-functional initiatives, ensuring alignment, clear communication, and timely delivery of priorities.
• Manage the President & CEO’s internal and external engagements, including preparing materials, facilitating meetings, tracking decisions and action items, and representing the President & CEO as appropriate.
• Partner with the President & CEO and the Chief of Staff to prioritize initiatives, manage competing demands, and support efficient, timely decision-making; exercise independent judgment in elevating issues and driving follow-through.
• Cultivate and manage relationships with key internal and external stakeholders, including staff, funders, partners, and policymakers, in coordination with relevant teams.
• Drives administrative and operational support for the Executive Office, including communications, travel, expense management, and maintaining stakeholder records in Salesforce, Asana and other systems.
• Maintain a strong understanding of organizational priorities, programs, and operations to effectively support leadership and advance strategic goals.
• Proactively manage the President & CEO’s calendar, resolving scheduling conflicts as they arise and ensuring relevant staff have visibility into her availability; respond to scheduling and meeting requests within one business day.
• Track and drive timely completion of administrative and compliance processes on behalf of the President & CEO, including contracts, invoices, and notarizations, following up as needed so items do not go outstanding.

• Lead planning and execution of organizational events, developing timelines, checklists, and run-of-show documents to ensure seamless delivery from planning through onsite execution.
• Coordinate all onsite event logistics for the President & CEO, including venue and vendor sourcing, catering arrangements and dietary accommodations, and preparation of event materials.
• Conduct pre-event testing of technical and AV materials, including presentations, video, and virtual meeting platforms, to confirm readiness before use in front of an audience.
• Manage hybrid and virtual meeting logistics, ensuring remote attendees are fully integrated and directly addressed throughout the…