Administrative Assistant III - Operations

• Full-time
• Department:
  Operations | Claims | Customer Service | Business Support
• Pay Grade: 17

Why Wellmark:We are a mutual insurance company owned by our policy holders across Iowa and South Dakota, and we’ve built our reputation on over 80 years’ worth of trust. We are not motivated by profits. We are motivated by the well-being of our friends, family, and neighbors–our members. If you’re passionate about joining an organization working hard to put its members first, to provide best-in-class service, and one that is committed to sustainability and innovation, consider applying today!

Learn more about our unique benefit offerings here .

Want to know more? You can learn about life at Wellmark here .

Are you an organized and proactive professional who thrives in a fast-paced and high energy environment? Do youpossessexceptional administrative skills and have a passion for helping others? If so, we have an exciting opportunity for you!

About the Role:Inthis Administrative Assistant position, you will support the

Director, Operations Business Support&Workforce Management and their team.

You will act as a key point of contact to these critical functions, complex calendar & inbox management, scheduling meetings with internal and external stakeholders, travel coordination, greeting visitors, meeting preparation/coordination (e.g., agendas, minutes, arrangements), drafting communications, proofreading/editing presentations and materials, assist with onboarding new leaders and handling all administrative tasks efficiently.

Utilizing independent judgment and organizational skills to provide a broad scope of administrative support to leaders in carrying out their operational responsibilities andobjectivesin a fast-paced, enthusiastic environment will be crucial. You willtake independent actions following established procedures with limited supervision and provide support on several fronts including but not limited to time management, project support, planning, budgeting, coordinating, scheduling, and researching whilemaintainingconfidentiality.

Our Ideal Candidate:Loves to plan the work and work the plan.

They’reorganizers of information, structured, and detailed, yetthey’re flexible and shift quickly when plans change. Proactively making decisions, improving processes,anticipating needs, and driving plans forward with minimal supervision is a strength –they’reskilled at thinking ahead and taking appropriate action.

They’realso skilled at managing complex calendars due to their keenproblem solving skills and resiliency. (Piecingtogether schedules is a puzzle that energizes them!)They’remotivated by the ability to provide a broad scope of administrative support to others, including back-up support for other teams, in a dynamic corporate environment.

Schedule:The preferred hoursfor this position are 7:00am-4:00pmMonday –Friday, butwouldallow for flexibility if 8am-5pm isbetter for the right candidate.

On Monday and Fridayyou will be able to work from home, while Tuesday, Wednesday, and Thursday will be onsite in our Des Moines,Iowa office each week.
Must be flexible with the ability to work from the office on Monday/Friday when there is a business need.

Preferred:

Demonstrates advanced technology aptitude withproficiencyin Microsoft Teams, Copilot, SharePoint, and the Microsoft 365 suite,leveraging digital tools to drive collaboration, productivity, and efficient workflow management.

Required:

• Associate’s degree in business,office administration, or related area, or direct and equivalent work experience.
• 4+ years ofpreviousadministrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft office product…