Senior Events and Program Administrator

Job Details:
Senior Events and Program Administrator

Full details of the job.

Vacancy Name

Vacancy Name Senior Events and Program Administrator

Vacancy No

Vacancy No VN782

Employee Type

Employee Type Full-time

Location City

Education Level Bachelor's Degree

Experience Level

Experience Level 4 years

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome.

That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the nation, saves lives, and diversifies the industrial base.

At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours.

The Events & Program Administrator will enhance the programs ability to plan and execute high-quality events in support of the program. In between event tasks, the individual will coordinate, plan, and execute processes in support of one, or several projects and programs, to accomplish program goals within cost and schedule guidelines. This position will support the Programs within the Manufacturing and Information Management division to handle events from start to finish, collaborating closely with in-house program teams and external vendors.

The Events & Program Administrator will need to adapt to program priorities and ensure the most critical responsibilities are addressed efficiently.

• Serves as the primary program-level coordinator for program events, working closely with the Program Team and ATI's Events Team to plan and execute meetings, conferences, webinars, training sessions, exhibitions, and other program-related events.
• Coordinates with the Events Team on all aspects of the event planning process including venue sourcing, Request for Proposals, Banquet Event Orders, budget development, and communication with the venues, Invoicing, ePRs, Cvent, Virtual Events.
• Collaborate with the Program Team, Events Team, venue representatives, vendors, stakeholders to ensure event requirements are effectively communicated and coordinated. all programs within the division as well as venue representatives.
• Provide onsite event coordination including all aspects of execution, troubleshooting, event set up, tear down.
• Maintain accurate event records to capture accurate attendance records, event feedback and lessons learned.
• Administer and support event tool usage and training within the division, specifically:
  Cvent, Zoom, Meetup Tool and Teams and others as needed.
• Coordinates planning and execution of divisional internal meetings such as webinars and trainings as needed.

• Develops sufficient program knowledge to effectively interface with team members and clients.
• With guidance from the Project or Program Manager, support project activities to include the following:
  • reviewing invoices for accuracy and appropriateness and evaluates cost variances
  • verifies proper data entry to enable the Project or Program Manager to track project progress and deliverables to ensure timely completion and acceptance by the AOR
  • enables the environment to support collaborative leadership, facilitation and interface among supported customers, vendors, and users.
• Assists in the preparation and…