Executive Secretary

THE POSITION

Are you seeking a role where your organizational skills support administrative leaders as an Executive Secretary 1 with the Department of Health (DOH)? In this position, you help keep high-level operations running smoothly while assisting the DOH Executive Office . You become part of a mission-driven agency that values professionalism and clear communication. This opportunity allows you to grow while supporting important work across the Commonwealth.

Are you seeking a role where your organizational skills support administrative leaders as an Executive Secretary 1 with the Department of Health (DOH)? In this position, you help keep high-level operations running smoothly while assisting the DOH Executive Office . You become part of a mission-driven agency that values professionalism and clear communication. This opportunity allows you to grow while supporting important work across the Commonwealth.

This position ensures the smooth operation of the DOH Executive Office through coordinated scheduling, communication, and administrative support. It also helps maintain efficient workflows across the Executive Office. As an Executive Secretary 1, you will perform the following duties:

• Schedule Management:
  Organize appointments, meetings, travel arrangements, and daily activities for the Secretary of Health and executive staff
• Meeting Support:
  Prepare agendas, presentations, briefing materials, and talking points for key internal and external meetings
• Communication Handling:
  Manage calls, emails, written correspondence, and interactions with high-level officials and visitors
• Office Coordination:
  Oversee administrative functions including mail processing, supply ordering, and resource account management
• Record Oversight:
  Update calendars, directories, and SharePoint lists, ensuring accurate and timely information for executive staff
• Operational Assistance:
  Support fleet management, conference room oversight, facilities requests, and emergency response duties

Interested in learning more? Additional details regarding this position can be found in the position description .

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:
  You may have the opportunity to work from home (telework) part-time, with a minimum of four days per week required in-office. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
  
  The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:
  
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; or
• Any equivalent combination of experience and training.

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn…