Administrative Assistant

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus.

Remote work arrangements are limited in accordance with University policy.

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

The Office of Admissions seeks an administrative professional to support the Domestic Field Programs & Recruitment and the Student Relationship Management ( SRM ) teams, as well as the broader Office of Admissions. This position coordinates travel, college fair planning, and shipment of recruitment materials; manages office budget reconciliation, credit card administration, invoicing, and related financial processes; and provides general administrative and operational support, including calendar coordination, scheduling, and document preparation.

The position also serves as a primary point of contact for prospective students, parents, high school personnel, and external partners, and delivering excellent customer service consistent with Syracuse University’s mission, both remotely and at in-person events.

• Bachelor’s degree preferred, or equivalent combination of education and experience (minimum: high school diploma or equivalent).
• Minimum of 3 years of experience in an office or administrative support setting; academic setting experience preferred.
• Budget management and/or financial/operational experience preferred.

• Strong attention to detail, organization, and ability to manage multiple competing priorities and deadlines.
• Excellent interpersonal, verbal, and written communication and customer service skills.
• Ability to handle sensitive and confidential information professionally.
• An appreciation for Syracuse University’s mission.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), virtual meeting platforms, and Adobe Acrobat.
• Ability to learn budget management, CRM , and other web-based information systems and applications.
• Interest in and ability to work as part of an energetic, collaborative team.

• Financial and Budget Management
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  Administers and reconciles University credit card program activity for the team; processes reimbursements, invoices, and program budgets; coordinates with university offices and external vendors on budgetary matters, account management, event logistics, food services, shipping, and travel arrangements.
• Administrative and Operational Support
  :
  Provides comprehensive administrative support to team leadership, including calendar coordination, appointment scheduling, and daily office procedures; assists with preparation, editing, and proofreading of documents, reports, presentations, and correspondence; maintains confidential files in accordance with university policy; manages office and recruitment material supply…