Coordinator, Development Operations

Coordinator, Development Operations Hiring Department:
Intercollegiate Athletics Position Open To:
All Applicants Weekly Scheduled

Hours:

40 FLSA Status:
Exempt from FLSA Earliest

Start Date:

Sep 22, 2026 Position Duration:
Expected to Continue

Location:

AUSTIN, TX Job Details General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours.

This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University's Handbook of Operation Procedures 5-1230, "Appointment and Term of Appointment for Administrative Professionals."

This person will play a crucial role in supporting the administrative functions of the Longhorn Foundation senior leader. This position requires a highly organized individual with exceptional communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks. The successful candidate will work closely with senior leadership and other staff to ensure the smooth operation of Longhorn Foundation initiatives.

• Manage day to day operations and serve as the primary point of contact for inbound communications to the Executive Senior Associate Athletics Director. Coordinate all aspects of the Executive Senior Associate Athletics Director's calendar, safeguarding their time to meet high demand by the administration, staff, donors, and VIP guests as necessary. Set and manage appointments, ensuring that required information is noted on their calendar, and that all meeting materials, presentations, or appropriate briefings are given prior to meetings.
  
  Coordinate meetings with internal and external stakeholders, route inquiries to the appropriate team members, manage electronic and physical correspondence, and maintain the Executive Senior Associate Athletics Director's office files. Maintain shared files and organizational resources and prepare presentations, reports, correspondence, and other materials on behalf of the Executive Senior Associate Athletics Director as needed.

• Coordinate staff meetings; prepare executive-level fundraising summaries, prepare agendas and reports for senior leadership and department meetings, briefings, production documents, and follow-up materials as needed.

• Coordinate travel arrangements for the Executive Senior Associate Athletics Director and official guests, including developing itineraries, booking travel, preparing itineraries, process travel reimbursements, and draft or edit travel-related correspondence.

• Manage administrative and business operations on behalf of the Executive Senior Associate Athletics Director, including purchase orders, contracts, payments, event expenses, and related financial transactions. Reconcile Pro Card. Assist with budget reconciliation.

• Coordinate visits hosted by the Executive Senior Associate Athletics Director, including scheduling meetings, developing itineraries, arranging logistics, preparing briefing materials, coordinating visitor communications, greeting guests, arranging parking and building access, providing hospitality, and serving as the primary point of contact before and during visits.

• Proof and send gift agreements to donors via Docusign on behalf of gift officers. Provide gift officers and senior leadership with accurate donor and giving information

• Maintain historical fundraising trends and benchmarks

• Assist with tracking solicitations, proposals, pledges, and closed gifts

• Provide back-up to the Assistant Director of Operations with reporting and gift processing functions. Assist with maintaining reporting standards and definitions

• Maintain confidential records, sensitive information, correspondence, and conversations with the utmost care.

• Work hospitality areas on gamedays.

• Other duties as assigned.

• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws.
  
  Annually obtain…