Administrative Assistant

Administrative Assistant

Department: Corporate/Administrative

Employment Type: Full Time

Location: Boston, MA

Compensation: $30.00 - $36.00 / hour

Creativity. Innovation. A desire to effect positive change. That’s what it takes to work at Fuss & O’Neill – because that’s what we do for the communities in which we work: we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we’ve prioritized work-life balance by offering flexible/remote work opportunities, part-time benefits, and generous PTO.

We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. If you feel the same, then you’ve found your future.

Fuss & O’Neill is seeking an Administrative Assistant to join our Boston office and play an important role in supporting our project teams, office staff, and visitors. This position provides a diverse range of administrative and organizational support that helps keep our office and teams operating efficiently. From coordinating calendars and meetings to preparing proposals and presentations, maintaining project documentation, managing correspondence, and supporting day-to-day office needs, you’ll be a key resource for employees across the office.

The ideal candidate is someone who enjoys being the go‑to person who keeps things organized and running smoothly. You’ll have the opportunity to interact with a wide range of people throughout the organization, manage competing priorities, and take ownership of administrative tasks while supporting a collaborative, multidisciplinary professional services environment.

This position will initially be based fully on‑site in our Boston office, with the potential to transition to a hybrid work arrangement over time.

• Perform a broad range of administrative duties, including scanning, copying, filing, formatting documents, assembling binders, updating contact lists, and maintaining project documentation.
• Answer and route incoming calls and respond to inquiries or direct them to the appropriate personnel.
• Schedule internal meetings and coordinate meeting logistics, including conference room setup, Microsoft Teams coordination, and catering.
• Provide administrative support to project and business unit teams with proposals, presentations, reports, and other materials.
• Enter and maintain accurate information within company databases and systems.
• Maintain organized electronic and physical filing systems and manage correspondence and other documentation.
• Assist with calendar management and scheduling for departments and individual staff.
• Support onboarding activities for new employees, including administrative tasks and departmental processes and procedures.
• Coordinate business travel and related logistics.
• Distribute incoming mail and prepare outgoing mail, packages, and other materials for shipment.
• Serve as a professional point of contact and liaison with internal teams, business representatives, clients, and visitors.
• Monitor and maintain office supply inventory in coordination with the administrative support team.
• Provide backup support to other administrative assistants as needed.
• Perform other administrative duties and special projects as assigned.

• High school diploma or equivalent required.
• At least 2 years of administrative or related professional experience.
• Strong organizational and time‑management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Proficiency with Microsoft Outlook for…