Admin Asst Sr Healthcare

Administrative Support Specialist

Provide high level administrative support to the Otolaryngology and Surgical Services Nursing Leadership; manage calendars, coordinate meetings, prepare agendas, take minutes and track follow up actions.

Process HR-related administrative tasks, including PARs for new hires, terminations and changes; coordinate onboarding; maintain confidential personnel files; assist with compliance documentation.

Serve as primary administrative resource for approximately 100 employees by managing communications, distributing updates, preparing reports, and coordinating cross-departmental requests.

Manage purchasing, supply orders, vendor coordination and expense tracking; assist with budget documentation and financial reconciliation.

Provide general administrative support including document creation, data entry, scanning, routing forms, maintaining shared drives and email lists, and supporting daily clinic administrative needs.

High School Diploma or equivalent

4+ years in administrative support

Strong verbal/written communication, organizational and time management skills

Proficiency with Microsoft Office Suite

Ability to work independently, prioritize tasks and maintain confidentiality

MPathways experience

Knowledge of Michigan Medicine policies and UMMG/Ambulatory Care processes

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.

In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.