Land Records Document Examiner

important note: candidates must be permanent in the principal administrative associate civil service title or be permanent in a comparable civil service title eligible for a 6.1.9 title change. Please include your employee identification number (ein) when applying and indicate in your cover letter your permanent civil service title.

nyc department of finance (dof) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

dof’s the customer operations division has oversight of the department of finance business centers, city register’s office, and the land records, adjudication, and collections divisions. Customer operations is charged with the processing of tax payments, parking violations payments, and all other charges collected by dof. The division is also responsible for recording property transfers, adjudicating parking and camera violations, and managing the full life cycle of the department’s enforcement activities related to unpaid business and excise taxes, parking fines, and environmental control board summonses.

the land records division and its office of the city register record and maintain all official documents related to real estate, including deeds, mortgages, and leases. The division has offices in every borough except for staten island, where the office of the county clerk provides these functions. Land records record approximately 550,00 documents annually and collect over $5 billion annually in real property transfer and mortgage recording taxes.

The division maintains and updates new york city property ownership records and provides review and research services for those records. The land records division also administers the property tax lien sale for property tax enforcement, interacting with the nyc law department, the mayor’s office of management and budget, and the lien trust program.

customer operation is seeking a detailed-orientated, self-motivated individual, to serve as a land records document examiner at the manhattan land records office. Reporting to the assistant deputy city register, the selected candidate’s duties will include, but are not limited to:

• examine scanned images of real estate and personal property documents, to determine if they are incompliance with all applicable statutory authority, city and agency policies, and recording requirements.
• examine scanned image of notices of federal liens for conformity with the lien law.
• conduct research to determine property ownership.
• review documentation to identify potential fraudulent filings and coordinate referrals to the sheriff’s office for further investigation, as appropriate.
• perform other duties, as assigned.

additional information: in compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the united states and to complete the required employment eligibility verification document form upon hire. This position may be eligible for remote work up to 2 days per week, pursuant to the remote work pilot program agreed between the city and the collective bargaining unit representing employees serving in the civil service title.

principal administrative assoc - 10124

• 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory…