Coordinator, Development Operations

General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours.

Coordinator, Development Operations

Intercollegiate Athletics

All Applicants

40

Exempt from FLSA

Sep 22, 2026

Expected to Continue

AUSTIN, TX

Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours.

This person will play a crucial role in supporting the administrative functions of the Longhorn Foundation senior leader. This position requires a highly organized individual with exceptional communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks. The successful candidate will work closely with senior leadership and other staff to ensure the smooth operation of Longhorn Foundation initiatives.

• Manage day to day operations and serve as the primary point of contact for inbound communications to the Executive Senior Associate Athletics Director. Coordinate all aspects of the Executive Senior Associate Athletics Director’s calendar, safeguarding their time to meet high demand by the administration, staff, donors, and VIP guests as necessary. Set and manage appointments, ensuring that required information is noted on their calendar, and that all meeting materials, presentations, or appropriate briefings are given prior to meetings.
  
  Coordinate meetings with internal and external stakeholders, route inquiries to the appropriate team members, manage electronic and physical correspondence, and maintain the Executive Senior Associate Athletics Director’s office files. Maintain shared files and organizational resources and prepare presentations, reports, correspondence, and other materials on behalf of the Executive Senior Associate Athletics Director as needed.
• Coordinate staff meetings; prepare executive-level fundraising summaries, prepare agendas and reports for senior leadership and department meetings, briefings, production documents, and follow-up materials as needed.
• Coordinate travel arrangements for the Executive Senior Associate Athletics Director and official guests, including developing itineraries, booking travel, preparing itineraries, process travel reimbursements, and draft or edit travel-related correspondence.
• Manage administrative and business operations on behalf of the Executive Senior Associate Athletics Director, including purchase orders, contracts, payments, event expenses, and related financial transactions. Reconcile Pro Card. Assist with budget reconciliation.
• Coordinate visits hosted by the Executive Senior Associate Athletics Director, including scheduling meetings, developing itineraries, arranging logistics, preparing briefing materials, coordinating visitor communications, greeting guests, arranging parking and building access, providing hospitality, and serving as the primary point of contact before and during visits.
• Proof and send gift agreements to donors via Docusign on behalf of gift officers. Provide gift officers and senior leadership with accurate donor and giving information
• Maintain historical fundraising trends and benchmarks
• Assist with tracking solicitations, proposals, pledges, and closed gifts
• Provide back-up to the Assistant Director of Operations with reporting and gift processing functions. Assist with maintaining reporting standards and definitions
• Maintain confidential records, sensitive…