Executive Assistant Remote

The Executive Assistant provides high-level administrative, operational, and strategic support to the President/Chief Executive Officer, helping protect executive capacity and ensure organizational priorities are effectively coordinated and advanced. This position manages complex scheduling, executive communications, meeting preparation and follow-up, travel, briefing materials, and other activities requiring a high degree of organization, judgment, discretion, and initiative.

Serving as a trusted partner to the President/CEO, the Executive Assistant works closely with senior leaders and cross-functional teams to communicate priorities, coordinate information, track decisions and commitments, and help ensure leadership decisions are translated into timely action. The position requires exceptional attention to detail, confidentiality, responsiveness, and the ability to anticipate needs and maintain productive relationships in a fast-paced executive environment.

This is a full-time, remote position. The starting salary range is $80,000–$90,000 annually. The final salary offered will be based on relevant experience, qualifications, internal equity, and organizational considerations.

We offer excellent benefits, including employer-shared medical and dental insurance premiums; employer-paid short- and long-term disability, life, and accidental death and dismemberment insurance; flexible spending accounts for medical and dependent care; a commuter pre-tax benefit; eligibility to participate in a 401(k) with a generous 5% employer match and immediate vesting upon eligibility; paid holidays; paid time off; and personal days.

This position will primarily be responsible for:

• Manage the President/CEO’s complex calendar, including meetings, travel, events, and competing priorities, while anticipating scheduling needs and conflicts and ensuring effective use of executive time.
• Prepare, edit, organize, and manage executive correspondence, reports, presentations, briefing materials, agendas, and other documents. Ensure the President/CEO is appropriately prepared for internal and external meetings and engagements.
• Serve as a central coordination and communication resource for the President/CEO, helping ensure priorities, decisions, requests, and relevant context are communicated to appropriate stakeholders in a timely and professional manner.
• Coordinate leadership meetings by developing agendas, gathering and preparing materials, documenting decisions and action items, and facilitating appropriate follow-up.
• Track decisions, commitments, projects, and action items arising from executive and leadership meetings and follow up with responsible parties to support accountability and timely completion.
• Coordinate executive travel arrangements, itineraries, meeting logistics, and related documentation while maintaining accurate and organized executive records and materials.
• Handle sensitive and confidential information with a high degree of discretion, judgment, professionalism, and accuracy.

• Support strategic initiatives by conducting research, coordinating information, tracking action items, and monitoring established milestones and deliverables.
• Anticipate executive needs and proactively identify administrative, scheduling, communication, and coordination issues requiring attention.
• Develop and maintain administrative systems, workflows, and processes that improve executive efficiency and organizational follow-through.
• Coordinate logistics for executive, leadership, board, and organizational meetings and events as assigned.
• Serve as a professional point of contact for internal and external stakeholders engaging with the Office of the CEO.
• Support preparation for public engagements,…