Digital Reporting Coordinator

Location: Abbeville

Are you an organized, detail-driven professional who thrives on keeping people, records, and processes on track?

Join Esquire as a Coordinator, Digital Reporting—a vital role where you’ll keep our Digital Reporting team’s onboarding, equipment, credentials, and records running smoothly.

Why Choose Esquire?

Esquire is a leader in legal support services, known for innovation, professionalism, and delivering exceptional quality. As part of our team, you’ll receive comprehensive training, competitive benefits, and the opportunity to work with cutting-edge technology. At Esquire, we are focused on Getting it Right for our clients, our partners, and our employees. We understand that the client experience begins with us, and we’re committed to empowering our employees to continually innovate our services to earn clients for life.

About the Role As the Coordinator, Digital Reporting, you’ll carry the administrative and operational load for the Digital Reporting team so that Area Digital Reporter Managers (ADRMs) can focus on coaching, quality, and performance management. You’ll keep Digital Reporter records, systems, credentials, equipment, and communications accurate, current, and aligned with Esquire’s standards and best practices.

Key Responsibilities Coordinate onboarding and account setup for new Digital Reporters, including SPP, Box, and  access, onboarding plans, and welcome communications

Complete vendor setup tasks, collect signatures, and maintain accurate vendor and ZIP code records

Order, track, receive, and ship equipment and supplies, and maintain inventory counts and reorder points

Support Academy enrollment and apprenticeship tracking, including activity reports, Confluence acknowledgments, and daily RV availability updates

Coordinate AAERT membership, notary applications, and certification renewals, sending reminders ahead of expiration

Pull, reconcile, and distribute onboarding and performance reports, and log and escalate returned jobs and system errors

Respond to Digital Reporter and ADRM inquiries and maintain audit-ready onboarding, equipment, and credentialing documentation

What You’ll Need

Skills:

Excellent interpersonal, written, and verbal communication skills, with strong organizational skills and the ability to multi-task, shift priorities, and manage a high volume of administrative requests

Experience:

Minimum of one year of administrative, operations, or vendor coordination experience required, three years preferred; legal services industry experience is a plus Technical:
Working knowledge of Microsoft Excel, Word, and Outlook, and the ability to learn platforms such as Net Suite, Box, Confluence, Canvas, SPP, and DOMO

Education:

High school diploma or equivalent required; some college experience or a college degree preferred

Personal Attributes:
Detail-oriented and service-minded, with the ability to work under pressure and take direction from more than one supervisor

Other Requirements:
Knowledge of court procedures, legal documents, and legal terminology is preferred

What Success Looks Like Timely, accurate onboarding tasks and vendor record updates

On-time tracking and completion of certification, notary, and AAERT membership renewals

Fast, reliable response to ADRM and Digital Reporter requests, with equipment and supplies fulfilled accurately and on time

Work Environment This is a remote position performed from a dedicated home workspace with reliable internet connectivity. You’ll spend much of your day at a computer, with occasional lifting and moving of equipment (up to 30 pounds) and periodic onsite presence as needed. You’ll thrive in a fast-paced environment where organization, accuracy, and adaptability are key.

Ready to keep our Digital Reporting team running smoothly?…