Receptionist, Administrative​/Clerical

We are looking for a professional and reliable team member to fill the receptionist role in our NYC office.

This position is required to be in the office.

We are a Business Management firm that manages finances for musicians, songwriters, producers, and other high-profile clients in the entertainment space.

Responsibilities include:

• Answer phones and greet guests while exhibiting exemplary customer service skills.
• Make client check e-deposits; schedule pickups and drop-offs when necessary.
• Open and distribute mail; scan for remote workers; manage Return-To-Sender mail for prior clients.
• Primary responsibility for ordering meals/treats for NYC office and setting up same; calendaring these events and notifying Firm members.
• Maintain client roster.
• Setting up conference rooms and placing meal orders for internal and client meetings.
• Tracking delivery receipts and saving accordingly.
• Work on various Firm projects as requested.
• Work with and delegate work to Administrative Interns.

Requirements:

Maintains confidentiality in all aspects of position. Maintains the ability to use grammatical, spelling and punctuation skills effectively. Must have excellent organizational skills and the ability to multi-task. Possesses excellent interpersonal skills as well as a cooperative and dependable personality.

• Proficiency in Microsoft Office, specifically Word, Excel and Outlook is required.
• Must be able to type a minimum of 40 WPM.
• Experience in an office environment preferred, experience in a customer-facing role a must.
• Expected workweek is 37.5 hours, 9:30-6:00 Monday – Friday; some OT may be required.

Salary: $40-45k, commensurate with experience