Administrative & Fiscal Coordinator

Administrative & Fiscal Coordinator
** Department:
** CC00950 WM001 | SVSA | Planning, Strategy & Integrative Practices
** Job Family:
** Staff - Administrative & Office Support
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** Sadler Center
** Primary Job Posting

Location:

** Posting Location - William & Mary
** Job Description

Summary:

** Through community building, programming and use of data the Planning, Strategy & Integrative practices team help students seamlessly integrate into the campus community and make the most of all William & Mary has to offer.
The Administrative Coordinator is responsible for supporting the Assistant VP (AVP) for Planning, Strategy & Integrative Practices (PSI) thematic area, including, The Student Center for Inclusive Excellence (The Center) and the Office of First-Generation Student Engagement (FGSE).
Duties include but are not limited to:  
-Track spending and budgets for the AVP and two of the units under the umbrella of PSI which includes the above-mentioned the Center, and FGSE offices.  
-Process, track, and reconcile, transactions such as paperwork involved with student grant funding, travel documents, etc. for the Center.  
-Manage the thematic area computer inventory, office mail, available office supplies, and the office calendar/events calendar.  
-Schedule meetings, reserve rooms, prepare materials and provide other administrative assistance needed for the Center and AVP for Planning, Strategy & Integrative practices.
*
* Job Description:

***
* Required Qualifications:

*** High school graduate or equivalent.
* Experience with financial transactions such as purchasing and reconciliation.
* Working knowledge of general office practices and procedures, including customer service techniques and etiquette.
* Experience with Microsoft Office (Word, Excel, Outlook).
* Demonstrated strong communication skills (verbal and written,) and customer service skills.
*
* Preferred Qualifications:

*** Experience working in higher education.
* Experience with W&M or state financial operations, bill paying, and purchasing.
* Experience working with college students and/or conference operations.
** Conditions of Employment:
*** This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
* This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
** Is the position remote work eligible?
** Not eligible
** Essential Designation
** No
*
* Job Duties:

**** 45% - Fiscal Support for the Center & FGSE:
*** Track/manage the budget for the AVP and the two units under the umbrella of Planning, Strategy & Integrative Practices (PSI) including The Student Center for Inclusive Excellence (The Center) and the Office of First-Generation Student Engagement (FGSE), which include multiple indexes.
* Process financial transactions including travel documents, pay invoices, and process reimbursements.
* Process student grant funding and balance and reconcile accounts.
* Purchase supplies needed and reconcile associated transactions.
* Complete occasional miscellaneous financial projects as needed.
** 35% - General Office/Administrative Support:
*** Process hiring paperwork for student employees.
* Manage the department’s computer inventory and available office supplies for the Center and AVP.
* Arrange for and plan staff and student travel.
* Schedule the Center staff meetings and other department meetings.
* Sort mail, reply to office correspondence, and other routine office duties as needed for the Center.
* Assist in organization of the Center office space.
* Interpret University policies/procedures to serve as a resource for the various areas reporting to the AVP.
* Receive visitors.
* Other…