Registrar Technician Job Redlands California USA,Administrative/Clerical

Registrar Technician

NECESSARY MATERIALS FOR APPLICATION:

-Letter of Introduction

-Resume (Full Work History)

-Letters of Recommendation
- Two (2) current, professional letters (one must be from a current or former direct supervisor and all dated within the last 3 years) Each letter must include a date. Applications submitted with letters that are undated or dated more than three (3) years ago will be considered incomplete, will not be accepted, and will not be considered for this recruitment.

Please note:
All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

Reports To: Senior Administrator, Student Information and Reporting (or designee)

FLSA Status: Non-Exempt

School Classification: Classified

Pay

Schedule:

Range 2 ($25.99 - $30.12)

Work Schedule: 12 months

Location: Onsite and Remote Office

Position Summary: The registrar technician will support the operations of the school by supporting the registrar team. Duties will vary depending upon the needs of the school office and the department served.

ESSENTIAL DUTIES and RESPONSIBILITIES General Duties

Follows policies and procedures that ensure the school operates within legal and school guidelines

Develops strong partnerships within organization in order to be efficient, improve processes, and support vision of Sage Oak

Maintains confidentiality of student and staff information

Maintains data in multiple databases where appropriate

Prepares and compiles data from a variety of sources when requested in order to support department

Improves registrar efficiency by helping to plan and implement registrar systems and policies

Oversees registrar with cum file maintenance

Operates a centralized telephone switchboard system, directs calls to appropriate personnel; receives and transmit messages; provides general information and assistance to callers as needed

Attends a variety of assigned meetings

Student Enrollment and Withdrawal

Assists with the collection of applications for admissions, reviews for accuracy and completeness and follows up regarding necessary supporting documents

Inputs accurate student data into the student information system (SIS) within legal guidelines

Reviews student files in order to identify pertinent data to be shared with other departments in order to optimize student outcomes.

Processes withdrawals in the SIS as needed

Ensures the withdrawal notifications are sent to district superintendent

Ensures that the student information system is up to date and proactively seeks out improvements in the enrollment and assigning process

Checks CALPADS for previous enrollment history, special program enrollment and SSIDs.

Maintains teacher spreadsheet with student adds/withdrawals

Cume File Maintenance

Creates, reviews, organizes, and maintains cume files and supporting documentation following school guidelines and processes

Organizes and maintains cumulative records of previous year students, including locating new school of attendance, contact, and mailing of records

Requests cume files from other schools

Prepares and sends cume files to other schools

Ensures cume files are in compliance with student record keeping laws and are ready for audit

Student Information System

Enters enrollment and withdrawal information

Researches and updates any withdrawal of high school students in order to maintain cohort accuracy

Ensures student and family data is correct and updated via Reg-edit process and collects supporting documentation as needed

Learns and utilizes the school database system to find information and run reports

Audits and maintains household data collection forms

Assists in the re-enrollment process

Administrative

Maintains physical and computerized records

Performs general tasks such as making…