Time & Leave Coordinator

important note: candidates must have a permanent principal administrative associate civil service title or are permanent in a comparable civil service title eligible for a 6.1.9 title change.

please include your employee identification number (ein) when applying and indicate in your cover letter your permanent civil service title.

nyc department of finance (dof) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

dof's administration and planning division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the offices of financial management, purchasing and contracts, operational services, and diversity and inclusion.

the office of employee services (oes) is responsible for the agency's human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events.

oes also administers employee-related agency wide programs such as conflicts of interest board (coib) programs, such as financial disclosure, secondary employment & moonlighting waivers, residency requirement administration, remote work program administration, federal tax information (fti) background investigation requirements, and line of duty injury (lodi) policies and procedures. Oes provides guidance and support to the agency's business units on a wide variety of employee and employment-related matters, to ensure compliance with citywide and agency wide guidance and policies.

oes liaises and partners with the department of citywide administrative services (dcas), office of labor relations, office of payroll administration, conflicts of interest board, department of investigation, and other oversight agencies and to facilitate the agency's workforce management business needs.

oes is seeking a time and leave coordinator to serve in time & leave administration. Reporting to the supervising time & leave coordinator, the selected candidate's duties and responsibilities will include, but not be limited to the following:

• maintain accurate employee time and attendance records; processing leave, overtime, and adjustments in accordance with city policies, labor agreements, and payroll deadlines; resolve timekeeping discrepancies; and communicate with employees, supervisors, and other units to ensure compliance and timely, accurate pay.
• communicate with divisions and employees regarding time and leave matters and provide guidance.
• analyze daily, bi-weekly, and monthly pms, chrms and citytime reports for accuracy.
• review, interpret and apply time-sensitive updates to time and leave regulations and training materials to assist with employee training and refresher sessions.
• manage work schedules, shift changes and additional compensation actions; update and maintain citytime approval organizational structures.
• reconcile bi-weekly payroll and notify the time & leave supervisor of discrepancies requiring supplemental paycheck processing.
• perform complex and responsible administrative duties in support of the director of time and leave administration.
• review citytime training materials and assist with employee training through new-hire orientation, refresher sessions, and ongoing support for employees, approvers, and the timekeeping team.
• support with special projects or initiatives, as needed; participate in the implementation of new programs and initiatives.
• generate reports, conduct basic research and data analysis.
• utilize city hr systems such as citytime, pms, nycaps and chrms.
• access, review, manage, and communicate confidential information in accordance with guidelines.
• assume supervisory duties in the temporary absence of the supervisor, providing guidance to timekeepers.

in compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the united states and to complete the required employment eligibility verification document form upon hire.

this position may be eligible for remote work up to 2 days per week, pursuant to the remote work pilot program agreed between the city and the collective bargaining…