Administrative Assistant

Administrative Assistant

Hybrid, 2-3 days remote based on business needs. Some potential for evening work to support some Boards, Commissions, and events in the Director's schedule. This is a grant-funded position. Continued employment is contingent upon job performance/evaluation, continued funding of the program, and other appropriate County procedures.

Why It's a Great Opportunity:

Are you a highly skilled administrative professional looking to make a difference and help make the communities and lives of the people in Pierce County better? If you want a dynamic opportunity to help Pierce County Human Services meet its commitment to move Forward Together, this is the opportunity for you. As the primary administrative support for the Director and Deputy Directors of Human Services, you will be responsible for coordinating meetings and correspondence, preparing briefing information, and providing general administrative support.

You will draft emails and letters on behalf of the Department and coordinate follow-up activities. This position requires a high level of confidentiality, professionalism, and strong project management skills. As the Administrative Assistant, you coordinate hiring efforts, including organizing interview panels, scheduling interviews, managing applicant communication, and updating our applicant tracking system, Neo Gov.

Why It's a Great Department:

Pierce County Human Services exists to ensure that every person in our community has the opportunity to live with dignity, stability, and hope. As the county's community and human services department, we strengthen the local safety net by investing in programs that support people at every stage of life—from early childhood and youth development to housing stability, behavioral health, disability support, and services for seniors, veterans, immigrants, and refugees.

Working alongside nearly 170 community-based organizations, local governments, and nonprofit partners, we respond to both urgent needs and long-term challenges with compassion, accountability, and collaboration. Whether helping families stay housed, supporting recovery and wellness, connecting people to food and transportation, or expanding access to opportunity, our work is grounded in the belief that strong communities are built when people are seen, supported, and empowered.

Together with our partners, we are committed to creating an inclusive, responsive system of care that helps Pierce County residents not just survive—but thrive.

How to be Successful in the Role:

Throughout the onboarding process, you will meet with the Director team and the senior leadership. You will meet with your supervisor regularly to discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic goals. Pierce County offers professional development through robust online learning and other training opportunities throughout your career to ensure your success.

Your Future in this Role:

This is an opportunity to expand your current skillset in a department with a vitally important public service mission. You will be part of a small and dedicated, close-knit staff, reporting to a supportive management team and working with some of the most uniquely skilled people in the community. As you develop in this role, you will have an opportunity to participate in various Pierce County training courses that will strengthen your skills to be both a stronger member of our team and a more valuable member of our great Pierce County communities.

Core Daily Responsibilities:

• Provide administrative services to the head of a department or upper management; make arrangements for meetings and notify conferees, maintain calendar, arrange for travel, transportation, and accommodation, answer questions on status of current projects, exercising discretion in the type of information given, make appointments, relay messages of confidential nature.
• Maintain and update appointments to appropriate Boards and Commissions. Handle related correspondence; compose letters and responses to correspondence and memoranda.
• May attend and prepare minutes of meetings
• Assist in the management of the office. Develop and recommend office policies and procedures. Implement changes subject to approval of supervisor.
• Represent supervisor or department at meetings; address administrative and policy matters, explain and interpret complex rules, policies and operating procedures. Provide information and advice…